Administrative Assistant - Accounts Payable

Placements24; Upington; Hybrid; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Competitive salary

Retirement fund and group insurance

Remote work flexibility

Professional development opportunities

Supportive team environment

Job summary

Placements24 is seeking an Administrative Assistant to support our Accounts Payable function in a remote-capable role servicing the Upington office. You will process invoices, maintain financial records, and liaise with vendors to resolve discrepancies, ensuring timely payments and data integrity in a flexible, remote work environment.

The ideal candidate has strong numerical skills, proficiency with Excel and accounting software, and the ability to work independently in a structured,

Qualifications

• Previous Administrative Assistant experience with a focus on accounts payable or general accounting.
• Proficiency with Microsoft Excel and accounting software.
• Strong understanding of accounts payable processes and financial record-keeping.
• Excellent organizational skills, meticulous attention to detail, and data accuracy.
• Ability to work independently and manage workload in a remote environment.

Responsibilities

• Process and verify vendor invoices, ensuring accuracy and compliance with company policies.
• Enter and maintain accounts payable data in the accounting system.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Prepare payment runs and coordinate approvals for outgoing payments.
• Respond to vendor inquiries regarding payment status and invoice discrepancies.
• Assist with month-end closing procedures related to accounts payable.

Skills

Accounts payable experience

Administrative support

Attention to detail

Tools

Microsoft Excel

Accounting software

MS Office

Job description

About the Role

Our client is seeking a meticulous and organized Administrative Assistant to support their Accounts Payable department, operating remotely to serve their Upington office. This role is essential for ensuring the accurate and timely processing of vendor invoices and payments, requiring a strong attention to detail and excellent data management skills. You will be responsible for maintaining financial records, reconciling accounts, and liaising with vendors and internal departments to resolve discrepancies. The ideal candidate is highly self-motivated, proficient in financial software, and committed to maintaining the integrity of financial data in a remote work setting.

Key Responsibilities

• Process and verify vendor invoices, ensuring accuracy and compliance with company policies.
• Enter and maintain accounts payable data in the accounting system.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Prepare payment runs and coordinate approvals for outgoing payments.
• Respond to vendor inquiries regarding payment status and invoice discrepancies.
• Assist with month-end closing procedures related to accounts payable.

Requirements

• Previous experience as an Administrative Assistant , with a focus on accounts payable or general accounting.
• Proficiency in Microsoft Office Suite, particularly Excel, and accounting software.
• Strong understanding of accounts payable processes and financial record-keeping.
• Excellent organizational skills, meticulous attention to detail, and data accuracy.
• Ability to work independently and manage workload effectively in a remote environment.

Benefits

• Competitive annual salary.
• Contribution to a retirement fund and group insurance schemes.
• Generous paid time off and remote work flexibility.
• Opportunities for professional development in accounting and finance.
• A supportive team environment focused on accuracy and efficiency.