Administrative Assistant

Liham Consulting Pty (Ltd); Cape Town; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Liham Consulting Pty (Ltd) in Cape Town seeks an individual for administrative responsibilities including typing, filing, and managing documentation. The role involves ensuring compliance with safety regulations, handling customer inquiries, and preparing management reports.

Applicants should have at least a Matric qualification and proficiency in Microsoft Office, alongside knowledge in accounting and ERP solutions. Candidates without a response within 14 days should consider their application unsuccessful.

Qualifications

• Proficient in Microsoft Office applications including Excel, Word, and PowerPoint.
• Experience in accounting and ERP solutions, with SYSPRO knowledge being advantageous.
• Understanding of South African governmental sites and supplier registrations.

Responsibilities

• Manage typing, filing, and administration of all paperwork.
• Keep legal documents up to date and alert management to any variances.
• Assist with customer queries and attend to building visitors.
• Prepare and distribute management reports.
• Match sales orders with delivery notes and invoices.
• Maintain Creditors accounts and check courier invoices.

Skills

Microsoft Office: Excel, Word, PowerPoint

Day to Day working in accounting

Knowledge in PDF Editing

SYSPRO knowledge

Education

Minimum Matric qualification

Job description

Job Description

Be responsible for typing, filing and administration of all paperwork.

Keeping all legal documents up to date, any variance must be brought to the Managements attention.

Assisting with customer queries.

Answering all visitors that would like to come into the building.

Preparing and distributing management reports

Ensuring that all sales order correspond with the delivery notes and invoices.

Making sure that all Creditors accounts are kept up to date, this includes checking all courier invoices and statements.

Safety, health and Environment representative

Investigating incidents, accidents and near misses to determine their causes and recommend corrective actions to prevent recurrence.

Assisting with emergency procedures and ensuring employees are prepared for potential emergencies

Attending health and safety monthly inspections with the auditors that are assigned by head office

Inspecting health and safety documents

Conducting regular inspections to identify potential hazards, risk and unsafe conditions

Qualification & Skills

Minimum Matric qualification

Microsoft office: Excel, Word and PowerPoint

Knowledge in PDF Editing

Day to Day working in accounting and ERP solutions (SYSPRO knowledge advantageous)

Understanding of South African governmental sites and supplier registrations

Suitable candidates will be contacted. If you do not get a response within 14 days, please consider your application unsuccessful