Administration Supervisor

Adfusion Contract Management Services (Pty) Ltd; South Africa; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Adfusion Contract Management Services (Pty) Ltd is seeking an Administration Supervisor to provide comprehensive administrative support to the client. The role involves general administration, stock control, GRV sequencing, and audit-like checks to prevent shrinkage.

You will investigate charges, liaise with the Administration Manager, and assist with supplier queries while ensuring documentation is properly signed and filed. Strong English communication and numerical skills are essential.

Qualifications

• Matric / NQF level 4 English equivalent required.
• Experience in general administration is advantageous.
• Strong numerical and writing skills, with attention to accuracy.
• Ability to work under pressure and maintain discipline.

Responsibilities

• File documents per the SOP and ensure GRVs are in numeric sequence.
• Investigate under/over charges by checking listed costs on transactions.
• liaise with Administration Manager on charge queries and incidents.
• Return damaged or near-expiry stock to suppliers with signed docs.
• Assist with admin projects and supplier queries.
• Raise IT incidents when required and perform audits to verify processes.
• Ensure GRV stock matches invoices with no discrepancies; process leave records.

Skills

Pro-active

Attention to detail

Work under pressure

Flair for figures

Maintain discipline

Excellent verbal and written English

Education

Matric / NQF level 4 English equivalent

Job description

Job purpose:The Administration Supervisor is responsible for providing administrative support to the Client.

Main tasks and responsibilities for this position:

General administration

• Ensure that all documents received are filed as per the SOP;
• Ensure that Admin Clerk has prepared all (Good Received Voucher) GRV's in numeric sequence according to the XNSIR document;
• Investigate under and over charges by checking the listed cost on transaction XPAIF and allowances on XP8IF;
• Investigate and liaise with Client: Administration Manager regarding under and over charge queries by checking the listed cost on transaction XPAIF and allowances on XP8IF;
• Investigate incidents on the floor and report immediately to the Client: Administration Manager;
• Ensure that all damaged and close to expire stock is return to the supplier with relevant signed documentation;
• Assist with special projects in Admin office;
• Assist with investigating supplier queries;
• Liaise with IT support by raising incidents when required;
• Ensure that Audits/checks and verify processes and alert managers of deviations that could lead to shrinkage;
• Ensure that all Good Received Voucher received stock is fully checked against the invoices received and that there are no discrepancies.
• Ensure that all leave is processed with the agencies and filed.

People management

• Ensure performance checks are conducted on Receivers.

Knowledge, skills and attributes:

Key competencies:

• Matric / NQF level 4 English equivalent
• Previous Admin experience advantageous
• Pro-active
• Attention to detail and the ability to work under pressure
• Must have a flair for figures
• Must be able to maintain discipline
• Excellent verbal and written English communication skills