Admin Clerk - TimberCity Stikland

The Building Company; Cape Town; On-site; ZAR 179,000 - 257,000; Full time

Job summary

The Building Company in Cape Town (TimberCity dept) seeks an admin and HR administrator to manage general admin, creditors and HR duties, with relief cashier/reception when required.

You will maintain personnel files, assist with onboarding, EE reporting, recruitment administration, and reconcile supplier statements while ensuring accurate record keeping.

Qualifications

• General admin, creditors, and HR administration duties.
• Onboarding of new employees, EE reporting, and payroll/HR records.
• Maintain personnel files and disciplinary actions.
• Recruitment administration and job advertising when required.
• Capture invoices, GRNs, CVRs, and reconcile supplier statements.

Responsibilities

• Relief reception and cashier when required.
• Ensure accurate filing of customer invoices and debtors.
• Assist with cycle counting and inventory auditing.
• Organise and consolidate month end statements for posting.
• Maintain and report WCA claims and related administration.
• Assist with recruitment administration and job advertising.
• Capture GRNs/CVRs and reconcile to invoices.
• Process CVRs and resolve supplier queries professionally.

Skills

Administrative duties

HR administration

Reception duties

Education

Grade 12

Business Management N4 - N6

Human Resources N4 - N6

Job description

The Building Company
2026/07/31 Stikland
Job Reference Number: 1001060401
Department: TimberCity
Job Type: Permanent
Positions Available: 1
Salary: Market Related
The main purpose of the job is to perform general admin, creditors, and HR administration duties as well as relief cashier and reception duties when necessary
Job Description

• Relief Reception and Cashier when required in a professional manner
• Ensure accurate filing of customer invoices (debtors account) timeously
• Assist with accurate cycle counting when required as part of the inventory auditing procedure
• Organize and consolidate month end statements for posting. Tabulates and posts data in record books
• Compiles and maintains records of business transactions and office activities in the store, performs variety of following or similar clerical duties and utilizing knowledge of systems or procedures: Copies data and compiles records and reports
• Ensures that all documents are completed and submitted timeously relating to the onboarding of all new employees
• Skills Development and EE reporting: Assist the Store Accountant with all the administration relating to skills development and employment equity reporting
• Maintain Personnel Files and Administrative functions: Maintain accurate Personnel files and records, including the sorting of leave forms and the administration and reporting of WCA claims and the issuing and documentation of disciplinary action administration
• Recruitment administration: Assistance regarding recruitment administration and job advertising when required
• Capturing GRN's / CVR's into system: Captures GRN’s/CVR’s accurately. Prepares, issues, and sends out receipts, bills, policies, statements, and checks
• Capture Invoices: Matching GRN's to invoices captured
• Processing of CVR's: Processing of CVR's efficiently in case of incorrect quantities received, price differences and damaged goods returned
• Accurately and timeously reconciles creditors to supplier statements
• Investigating variances i.e. price / quantity differences etc and provide outcome of investigation to the management
• Resolving queries with suppliers in a professional manner accurately and efficiently
• Filing of documents: Filing of unpaid matched GRN / delivery note / order / buy out details
• To uphold and promote the company values and culture
  

Job Requirements

• Grade 12
• Business Management N4 - N6
• Human Resources N4 - N6
• 3 years general administration duties