ADMINISTRATION CLERK: EPWP REPORTING

Rural Connect; Pretoria; On-site; ZAR 214,000 - 261,000; Full time

Job summary

Rural Connect in Pretoria is seeking an administrative assistant to support the Directorate with clerical tasks, procurement and financial record-keeping.

Responsibilities include filing, travel arrangements, expense handling, invoice processing, and preparing procurement reports to ensure timely payments and accurate documentation. The role requires strong administrative skills, attention to detail, and the ability to work under pressure.

Qualifications

• Grade 12 certificate is required.
• Post-matric qualification and relevant administration experience are advantageous.
• Knowledge of administrative procedures and public service prescripts is expected.
• Knowledge of procurement policies and procedures.
• Thorough knowledge of financial management and supply chain procedures.

Responsibilities

• Provide administrative and logistical support to the Directorate: receive and register correspondence.
• Make photocopies and assist with petty cash requests and procurement of office stock.
• Maintain records and filing systems; create folders on Microsoft Teams.
• Provide electronic internal filing platform support to users and upload Directorate evidence on a weekly/monthly basis.
• Consolidate and maintain sub-directorate monthly inventory registers.
• Provide training support for electronic filing platforms and maintain stakeholder database.
• Assist with management of finances within the Directorate and ensure correct procurement processes.
• Prepare quarterly procurement reports and ensure that orders are created and invoices paid timeously.

Skills

Administrative support

Report writing

Communication skills

Interpersonal skills

Organisational skills

Teamwork

Ability to work under pressure

Education

Grade 12 certificate

Tools

Microsoft Office

Job description

R237 453 per annum

Requirements

Grade 12 certificate. A post-matric qualification and relevant experience in administration will be an added advantage. Knowledge of administrative procedure. Knowledge of public service prescripts and procedures. Knowledge of procurement policies and procedures. Thorough knowledge of financial management and supply chain management procedures. Computer literacy (Microsoft Office). Good communication skills (written and spoken). Report writing skills. Good interpersonal relations skills. Sound organising and planning skills. Ability to work long hours voluntarily and plan under pressure. Ability to gather and analyse information. Ability to adhere to policies, work independently, and work in a team.

Duties

Provide administrative and logistical support to the Directorate: receive and register incoming and outgoing correspondence. Make photocopies. Assist with petty cash requests and procurement of office stock. Records management. Distribution of documents in a prompt and confidential manner. Make travel arrangements for the officials. Handle travel claims. Maintain and oversee the filling system of the Directorate. Create folders on Microsoft Teams. Provide electronic internal filing platform(s) support to users. Upload Directorate evidence on weekly/monthly basis on electronic filing platforms. Consolidate and maintain sub- directorate monthly inventory registers. Provide training support for electronic internal filing platform(s). Maintain database of trained stakeholders. Assist with the management of finances within the Directorate. Procurement of goods and services using the correct procedures. Prepare quarterly procurement reports for the Directorate. Ensure that orders are created, and invoices are paid timeously.