Personal Assistsnt

EdUpStairs; Polokwane; On-site; ZAR 338,000 - 398,000; Full time

Job summary

EdUpStairs invites applications for an Administrative Officer role focused on supporting the Chief Director. The position covers diary management, travel arrangements, and official engagements, with duties to prepare briefing notes, agendas, and reports for meetings.

The ideal candidate holds Grade 12 plus an NQF6 qualification in Office Administration/Public Management, with 1–2 years of relevant experience and a valid driver’s license. Office protocols must be observed.

Qualifications

• Grade 12 plus an NQF 6 qualification in Office Administration / Public Management / Management Assistant or equivalent as recognised by SAQA.
• Minimum of one to two years’ experience in rendering support.
• Valid driver’s license (with exception of persons with disability).

Responsibilities

• Manage and maintain the Chief Director’s diary, appointments, and travel arrangements and official engagements.
• Arrange and coordinate meetings through preparation of the meeting agendas, take minutes, and ensure followup on action items.
• Prepare briefing notes, presentations, and reports for meetings.
• Screen calls, emails, correspondence and ensure timeous responses.
• Ensure compliance with office protocols and Public Service Regulations.
• Ensures the effective flow of information and documents to and from the office of the Chief Director.
• Responds to enquiries received from internal and external stakeholders.
• Manage office supplies and ensure resource availability.
• Compile monthly/quarterly reports for the Chief Director.
• Collects and coordinates all the documents that relate to the Chief Director’s budget.

Skills

Planning & organizing

Computer literacy

Communication skills

Adaptability

Analytical thinking

Education

Grade 12 + NQF6 qualification in Office Administration / Public Management / Management Assistant

Tools

MS Office

Job description

Salary: R338 106 – R398 277 per annum (Level 07)

Requirements

Grade 12 plus an NQF 6 qualification in Office Administration / Public Management / Management Assistant or equivalent as recognised by SAQA.
Minimum of one (1) to two (2) years’ experience in rendering support.
Valid driver’s license (with exception of persons with disability).
Skills And Knowledge: Knowledge of variety of work ranges and procedures such as: Finance, Human Resource matters.
Planning and organizing.
Computer Literacy.
Technical/standards/procedures.
Knowledge of policies.
Ability to interpret and apply policy.
Analytical and innovation.
Ability to operate computer.
Organizing.
Adaptability during changes to meet the goals.
Customer relation.
Telephone Etiquette.
Communication Skills (Verbal and Written)

Duties

Manage and maintain the Chief Director’s diary, appointments, and travel arrangements and official engagements.
Arrange and coordinate meetings through preparation of the meeting agendas, take minutes, and ensure followup on action items.
Prepare briefing notes, presentations, and reports for meetings.
Screen calls, emails, correspondence and ensure timeous responses Ensure compliance with office protocols and Public Service
Regulations.
Ensures the effective flow of information and documents to and from the office of the Chief Director.
Responds to enquiries received from internal and external stakeholders.
Manage office supplies and ensure resource availability.
Compile monthly/quarterly reports for the Chief Director.
Collects and coordinates all the documents that relate to the Chief Director’s budget.
Assists Chief Director in determining funding requirements for the purpose of submissions to relevant authority.
Keep records of expenditure commitments, monitors expenditure and alerts Chief Director of possible over
and under spending.
Checks and correlates BAS reports to ensure that expenditure is allocated correctly.
Draft memos for shifting of funds (movement of funds between budget items) for Chief Director’s review.
Ensure that every document, memo, or request processed in the office aligns with the legal and
procedural framework of the public service.
Ensure effective flow of information within the directorate.
Ensure confidentiality, accuracy, and professionalism in all tasks.
Ensure deadlines and procedural timelines are respected and complied with.