SENIOR ADMINISTRATIVE OFFICER

Rural Connect; Gqeberha; On-site; ZAR 372,000 - 454,000; Full time

Job summary

Rural Connect in Gqeberha (Eastern Cape) requires an experienced Administration/Public Management professional (Level 08) with an NQF level 6 qualification. Salary around R413 001 per annum.

The role focuses on providing comprehensive administrative support, policy implementation, procurement and financial reporting within the component. The incumbent will oversee budgeting, supplier engagement, HR tasks, PMDS, and disciplinary processes, ensuring compliant operations and effective service

Qualifications

• Three years’ experience in administrative matters.
• Knowledge of administrative procedures.
• Knowledge of labour law and dispute resolution process.
• Basic financial management and PFMA knowledge.
• Knowledge of National Archives Act.
• Computer literacy.

Responsibilities

• Provide administrative support to all personnel in the component.
• Implement and maintain administrative procedures.
• Analyse the component's business plan and procurement trends.
• Engage suppliers for purchased materials and develop action plans.
• Render financial administration to the component.
• Develop implementation plans & ensure adherence to financial procedures.
• Compile monthly financial reports to management.
• Assist with budget compilation and oversee financial claims.
• Establish and maintain early warning systems for financial monitoring.
• Render procurement administration.
• Advise management on administrative practices.
• Identify and address administrative gaps.
• Maintain HR records and implement discipline.
• Supervise staff and arrange workshops, meetings and events.

Skills

Administrative experience

Knowledge of administrative procedures

Labour law & dispute resolution

Financial management

PFMA knowledge

National Archives Act knowledge

Computer literacy

Client orientation

People and diversity management

Accountability & ethical conduct

Problem solving & analysis

Driver's license

Education

NQF level 6 qualification in Administration/Public Management

Job description

R413 001 per annum (Level 08)

Requirements

A relevant NQF level 6 qualification in Administration /Public Management. Three (3) years’ experience in administrative matters. Knowledge of administrative procedures. Knowledge of labour law and dispute resolution process. Basic financial management and knowledge of PFMA, knowledge of National Archive Act Computer literacy. Client orientation and customer focus. People and diversity management. Accountability and ethical conduct. Problem solving and analysis. Disclosure of a valid unexpired driver`s license.

Duties

Provide administrative support to all personnel in the component. Implement and maintain administrative procedures. Analyse the components of business plan and procurement trends. Implement policies and engage suppliers for purchased materials. Develop and execute action plans for the section. Render financial administration to the component. Develop implementation plans and ensure adherence to financial procedures. Compile and present monthly financial reports to management. Assist with budget compilation and oversee financial claims such as S&T advances and travel expenses. Establish and maintain early warning systems for financial monitoring. Render procurement administration. Advise management on effective administrative practices. Identify and address administrative gaps. Ensure proper application of disciplinary procedures and labour issue management. Maintain records on goods and services procured, providing accurate statistics. Maintain register of the component. Allocate tasks and track progress to ensure timely compilation. Maintain and update the register of the component. Managing Assets Implement approved resolutions. Render Human Resources and supervision. Supervise staff, assign tasks, and monitor performance. Produce statistical reports and ensure that file maintenance systems are maintained. Keep HR tasks and compile monthly HR reports. Implement PMDS for the component. Arrange workshops, meetings and events as needed. Apply discipline.