Administration Assistant

Broll Property Group Pty Ltd; Wes-Kaap; Sur place; ZAR 120 000 - 180 000; Plein temps

Résumé du poste

Broll Property Group Pty Ltd in South Africa seeks a diligent Clerical Assistant to support department clerical duties and basic word processing. You will handle filing, invoicing, timesheets, stock reports, and payroll data input, while maintaining a clean, orderly work area.

The role requires matric and at least 3 years of general office experience, with strong organizational and computer skills (Excel, Word, Email) essential to success.

Qualifications

• Matric is required.
• Minimum 3 years general office experience.
• Proficiency with basic computer applications including Excel and Word.

Responsabilités

• Assume responsibility for clerical and support functions in the department.
• Provide general office administration, including procurement orders, stock receipts, and invoicing.
• Prepare timesheets and check sheets; collate reports on stock usage.
• Upload staff records and monitor clock in/out; assist payroll with data.
• Maintain tidy, secure work area and communicate staff changes to HO.

Connaissances

Well organized

Interpersonal skills

Public relations

Cooperative

Computer literate

Formation

Matric

Outils

Excel

Word

Emails

Description du poste

POSITION PURPOSE
Responsible for a variety of Department clerical duties and support functions. Completes basic word processing and filing tasks. Provides miscellaneous assistance as required.

ESSENTIAL FUNCTIONS AND BASIC DUTIES
1. Assumes responsibility for the effective performance of all assigned clerical and support functions.
a. General Office Administration: - Placing of orders with Procurement
Ensuring stock orders are received from Supervisors and Placed timeously Assisting Contractors on Vantage
Collating invoices for payment
Assists with special projects as assigned. Typing of correspondence
Overseeing and controlling the filing of documentation Printing of Timesheets & Check Sheets for all Supervisors
Checking all Timesheets & Check sheets has been correctly completed Provide Monthly report on stock usage per facility
Ensuring Staff payslips are printed and handed out timeously Uploading new staff on to ER and monitoring the clock in Monitor and enforce workforce management (clock in/out) Monitor and enforce workforce management (task management) Provide all requested information to payroll prior to salary cut off Responsible to communicate all staff changes to HO

2. Assumes responsibility for establishing and maintaining effective communication and coordination with area staff and management.
a. Keeps management informed of area activities and of any significant problems.

3. Assumes responsibility for related duties as required or assigned.
a. Runs errands as requested.
b. Ensures that work area is clean, secure, and well maintained


PERFORMANCE MEASUREMENTS
1. Clerical support functions are performed accurately and timely.
2. Good working relations exist with area staff. Assistance is provided as needed. Effective coordination and cooperation exists.
3. Management is appropriately informed of area activities.


EDUCATION/CERTIFICATION:
Matric.

REQUIRED KNOWLEDGE:
Knowledge of basic Department structure and work and information flow.

EXPERIENCE REQUIRED:
General office experience with a minimum of 3 years working experience

SKILLS/ABILITIES:
Well organized.
Good interpersonal and public relations skills. Cooperative and willing to assist others.
Must be computer literate (Emails / Excel / Word