Administrator

JVR Software; Cape Town; On-site; ZAR 167,000 - 279,000; Full time

Job summary

JVR Software in Cape Town, South Africa, is seeking an organized and precise Office Administrator to manage a wide range of administrative and financial duties. You will support routine office processes, HR queries, timekeeping under the ERS system, payroll administration, and secretarial tasks in a dynamic project environment.

The role requires Grade 12 and a tertiary qualification in administration, with proven experience and strong MS Word/Excel/Project/Access skills.

Qualifications

• Grade 12 and a tertiary qualification in administration or related field.
• Proven experience in an administrative position.
• High level of accuracy and attention to detail in data capture and documentation.
• Strong office administration, document-control, verbal and written communication skills.
• Proficiency in Word, Excel, Project and Access, plus email and internet applications.

Responsibilities

• Perform general administrative and financial duties, including maintaining accurate records and supporting routine office processes.
• Administer and monitor the purchase order system.
• Respond to HR queries and maintain the related documentation and administrative records.
• Ensure that timekeeping records are accurate and in accordance with the ERS system and applicable procedures.
• Assist with the coordination of employee training and development programmes.
• Administer and support payroll and related administrative functions.
• Perform the required secretarial duties.
• Assist with the administration of the SHEQ system, including the preparation of reports, adherence to deadlines, and accurate capture and maintenance of all SHEQ-related procedures and documentation.
• Prepare contract and project progress-meeting reports, using information from the database system, as required.
• Assist with the coordination and provision of refreshments for meetings.
• Coordinate document deliveries and collections as required.
• Provide efficient and professional office administration, including typing, filing and record-keeping, in accordance with the required standards and contractual or project requirements.
• Perform other secretarial and administrative duties as required, including stores administration, stocktaking and related tasks.

Skills

Office administration

Document control

Verbal communication

Written communication

Microsoft Word

Excel

MS Project

Access

Education

Grade 12

Tertiary qualification in administration

Tools

Microsoft Word

Excel

Project

Access

Job description

• Perform general administrative and financial duties, including maintaining accurate records and supporting routine office processes.
• Administer and monitor the purchase order system.
• Respond to HR queries and maintain the related documentation and administrative records.
• Ensure that timekeeping records are accurate and in accordance with the ERS system and applicable procedures.
• Assist with the coordination of employee training and development programmes.
• Administer and support payroll and related administrative functions.
• Perform the required secretarial duties.
• Assist with the administration of the SHEQ system, including the preparation of reports, adherence to deadlines, and accurate capture and maintenance of all SHEQ-related procedures and documentation.
• Prepare contract and project progress-meeting reports, using information from the database system, as required.
• Assist with the coordination and provision of refreshments for meetings.
• Coordinate document deliveries and collections as required.
• Provide efficient and professional office administration, including typing, filing and record-keeping, in accordance with the required standards and contractual or project requirements.
• Perform other secretarial and administrative duties as required, including stores administration, stocktaking and related tasks.

REQUIREMENTS:

• Grade 12
• A tertiary qualification, supplemented by relevant studies or courses in administration and management aligned with the key performance areas above.
• Proven experience in an administrative position.
• High level of accuracy and attention to detail when capturing, checking and maintaining information and documentation.
• Strong office administration, document-control, verbal communication and written communication skills.
• A high level of proficiency in Microsoft Word, Excel, Project and Access, as well as email, internet applications and other relevant computer software.
• A professional, courteous and service-oriented approach when engaging with clients, customers and colleagues.
• The ability to manage multiple priorities, adapt to changing priorities and work effectively under pressure.
• The ability to work overtime or outside normal working hours when required.

RESPONSIBILITIES:

• Perform general administrative and financial duties, including maintaining accurate records and supporting routine office processes.
• Administer and monitor the purchase order system.
• Respond to HR queries and maintain the related documentation and administrative records.
• Ensure that timekeeping records are accurate and in accordance with the ERS system and applicable procedures.
• Assist with the coordination of employee training and development programmes.
• Administer and support payroll and related administrative functions.
• Perform the required secretarial duties.
• Assist with the administration of the SHEQ system, including the preparation of reports, adherence to deadlines, and accurate capture and maintenance of all SHEQ-related procedures and documentation.
• Prepare contract and project progress-meeting reports, using information from the database system, as required.
• Assist with the coordination and provision of refreshments for meetings.
• Coordinate document deliveries and collections as required.
• Provide efficient and professional office administration, including typing, filing and record-keeping, in accordance with the required standards and contractual or project requirements.
• Perform other secretarial and administrative duties as required, including stores administration, stocktaking and related tasks.

REQUIREMENTS:

• Grade 12
• A tertiary qualification, supplemented by relevant studies or courses in administration and management aligned with the key performance areas above.
• Proven experience in an administrative position.
• High level of accuracy and attention to detail when capturing, checking and maintaining information and documentation.
• Strong office administration, document-control, verbal communication and written communication skills.
• A high level of proficiency in Microsoft Word, Excel, Project and Access, as well as email, internet applications and other relevant computer software.
• A professional, courteous and service-oriented approach when engaging with clients, customers and colleagues.
• The ability to manage multiple priorities, adapt to changing priorities and work effectively under pressure.
• The ability to work overtime or outside normal working hours when required.