Admin Grn Clerk

Greys Recruitment; KwaZulu-Natal; On-site; ZAR 167,000 - 234,000; Full time

Job summary

Greys Recruitment is seeking an Admin GRN Clerk to provide administrative and goods-receiving support. The successful candidate will capture GRNs, verify deliveries against documentation, and maintain accurate records.

The role requires 2–3 years in a similar goods-receiving/admin capacity within a retail warehouse, proficiency in Excel/Outlook, and experience with ERP/WMS systems, ensuring high accuracy and strong communication.

Qualifications

• Experience as GRN Clerk, Receiving Clerk, Admin Clerk, Stock Clerk or similar role.
• 2-3 years' relevant administrative or goods-receiving experience in a retail warehouse environment.
• Efficient with a WMS platform.
• Experience with GRN processing and stock documentation.
• Strong numerical and data-capturing skills.
• Good written and verbal communication skills.
• High level of accuracy and attention to detail.

Responsibilities

• Receive and accurately process Goods Received Notes (GRNs).
• Capture goods received into the relevant computer system.
• Verify deliveries against purchase orders, invoices, delivery notes and other documentation.
• Check quantities, product descriptions, codes and pricing where applicable.
• Identify and report discrepancies, shortages, damages, or incorrect deliveries.
• Ensure all GRNs are accurately completed and authorised.
• Maintain accurate filing and record-keeping of GRNs and supporting documentation.
• Liaise with suppliers, warehouse staff, procurement and finance regarding delivery discrepancies.
• Assist with stock administration and inventory-related queries.
• Perform general administrative and data-capturing duties.
• Prepare daily/weekly receiving reports when required.
• Ensure all documentation is processed within required deadlines.

Skills

GRN experience

Data capture

Written & verbal communication

Attention to detail

Education

Grade 12 / Matric

Tools

Microsoft Excel

Microsoft Outlook

ERP systems

Warehouse management system (WMS)

Job description

We are currently looking for an Admin GRN Clerk who will provide administrative and goods-receiving support. The successful candidate will be responsible for accurately capturing Goods Received Notes (GRNs), verifying deliveries against documentation, maintaining records, and ensuring that all receiving information is correctly processed.

• Grade 12 / Matric.
• Previous experience as a GRN Clerk, Receiving Clerk, Admin Clerk, Stock Clerk, or similar role.
• At least 2-3 years' relevant administrative or goods-receiving experience within a retail warehouse environment
• Efficient with a WMS platform
• Experience working with GRN processing and stock documentation.
• Good computer literacy, particularly Microsoft Excel and Outlook.
• Experience with an ERP, stock management, or warehouse management system will be advantageous.
• Strong numerical and data-capturing skills.
• Good written and verbal communication skills.
• High level of accuracy and attention to detail.

Key Responsibilities:

• Receive and accurately process Goods Received Notes (GRNs).
• Capture goods received into the relevant computer system.
• Verify delivered goods against purchase orders, invoices, delivery notes, and other documentation.
• Check quantities, product descriptions, codes, and pricing where applicable.
• Identify and report discrepancies, shortages, damages, or incorrect deliveries.
• Ensure all GRNs are accurately completed and authorised.
• Maintain accurate filing and record-keeping of GRNs and supporting documentation.
• Liaise with suppliers, warehouse staff, procurement, and finance regarding delivery discrepancies.
• Assist with stock administration and inventory-related queries.
• Perform general administrative and data-capturing duties.
• Prepare daily/weekly receiving reports when required.
• Ensure all documentation is processed within required deadlines.
• Maintain confidentiality and accuracy when handling company information.
• Provide general support to the warehouse and administration team.
• Adhere to all health and safety protocols
• Asset Maintenance- Report all non-conforming equipment immediately
• Housekeeping- Everything has a place, and everything is in place
• LPN label and scan inventory in preparation for movements
• Stock Take- Assist with preparation and unit counts as and when required