Admin / Debriefers Clerks

Greys Recruitment; South Africa; On-site; ZAR 167,000 - 257,000; Full time

Job summary

Greys Recruitment in South Africa is seeking a detail‑oriented Logistics Administrator to support daily delivery operations, debrief drivers, and verify PODs.

You will receive delivery paperwork, enter data into the company system, maintain spreadsheets, and prepare operational reports for management in a high‑volume FMCG environment.

The role requires 2–3 years of admin or debriefing experience, strong communication, and proficiency with Excel and Word.

Qualifications

• Grade 12 / Matric required.
• 2–3 years' administration or debriefing experience is essential.
• FMCG, warehousing, distribution, or logistics experience is essential.
• Experience working with delivery drivers and PODs.
• Proficient in Microsoft Excel and Word.
• Experience with ERP/WMS/TMS or distribution management system advantageous.
• Experience in a high-volume FMCG environment is advantageous.
• Demonstrated drive for results.

Responsibilities

• Debrief drivers when they return from daily deliveries.
• Receive and check delivery documentation, trip sheets and PODs.
• Verify all PODs are completed, signed and dated.
• Record shortages, damages, returns, and discrepancies.
• Investigate and escalate discrepancies to the supervisor/manager.
• Ensure drivers complete the debriefing process before signing off.
• Capture information onto the company system accurately.
• Maintain spreadsheets and operational databases.
• File PODs, delivery notes and invoices for audits.

Skills

Delivery coordination

POD handling

Administration

Verbal communication

Education

Grade 12 / Matric.

Tools

Microsoft Excel

Microsoft Word

ERP/WMS/TMS exposure

Job description

Minimum Requirements

• Grade 12 / Matric.
• 2–3 years' administration or debriefing experience.
• FMCG, warehousing, distribution, or logistics experience is essential.
• Previous experience working with delivery drivers and PODs.
• Computer literate, particularly Microsoft Excel and Word.
• Experience with an ERP, WMS, TMS, or distribution management system will be advantageous.
• Experience working in a high-volume FMCG environment will be highly advantageous.
• Demonstrated drive for results
• Capture daily delivery and route information accurately.
• Process and reconcile delivery documentation.
• Monitor outstanding PODs and follow up on missing documentation.
• Capture customer returns and rejected stock.
• Assist with stock movement and delivery reconciliations.
• Maintain accurate records of deliveries, returns, shortages and damages.
• Assist with daily dispatch and distribution administration.
• Prepare daily operational reports for management.
• Capture information accurately onto the company's computer system.
• Maintain spreadsheets and operational databases.
• File PODs, delivery notes, invoices, and other operational documentation.
• Ensure documents are easily accessible for audits and investigations.
• Maintain accurate records of driver and vehicle activities.
• Good communication skills – Verbal
• Ability to work in a pressurised environment

Key Responsibilities

• Debrief drivers when they return from daily deliveries.
• Receive and check delivery documentation, trip sheets and PODs.
• Verify that all PODs are correctly completed, signed and dated.
• Check returned stock, crates, pallets, products and delivery documentation where applicable.
• Record shortages, damages, returns, rejected deliveries and customer discrepancies.
• Investigate and escalation discrepancies to the relevant supervisor or manager.
• Ensure all drivers complete the required debriefing process before signing off.
• Capture information accurately onto the company's computer system.
• Maintain spreadsheets and operational databases.
• File PODs, delivery notes, invoices, and other operational documentation.
• Ensure documents are easily accessible for audits and investigations.
• Maintain accurate records of driver and vehicle activities.
• Communicate with drivers, warehouse staff, dispatch personnel, and supervisors.
• Liaise with customers or internal departments regarding delivery discrepancies where required.
• Escalate urgent delivery, stock, or documentation issues promptly.