Admin Assistant

Medipost; South Africa; On-site; ZAR 156,240 - 234,360; Full time

Job summary

Medipost is seeking a detail‑oriented administrative assistant to manage document workflows at the WC CDU. You will handle mailbags, file hard copies, and ensure accurate linking of Rx documents within SLA timelines.

The role requires 1–2 years of admin experience, Grade 12, and proficiency in Microsoft Office. Strong communication and independence are essential to excel in this fast-paced environment.

Qualifications

• Grade 12/Matric is required.
• 1–2 years administration experience or equivalent.
• Knowledge of administration processes and filing.
• Computer literate with Microsoft Office proficiency.
• Excellent written and verbal communication skills.

Responsibilities

• Receive and return mailbags from/to Courier/Logistics department.
• Store hard copies of documents per Facility/NCD and scanned dates.
• Open mailbags, sort content and distribute to correct department.
• Ensure stationary orders are distributed correctly.
• Assist with document linking within SLA timelines.
• Accurately import and link documents.

Skills

Interpersonal skills

Excellent communication

Numeracy

Organizing & prioritizing

Independent worker

Computer literate

Education

Grade 12/Matric

Tools

Microsoft Excel (Intermediate)

Microsoft Office Suite

Job description

Medipost CDU Document workflow has an opportunity seeking an enthusiastic individual to join their dynamic team. This individual will be reporting to the document supervisor and will be responsible for organizing all original prescriptions to and from the CDU facilities.

Job Specification:

• Receive and return mailbags from/to Courier/Logistics department
• Hard copies of the documents (Rx or patient manifests) to be stored per Facility/NCD and scanned date
• Opening mailbags, sort content and distribute to correct department
• Ensure stationary orders from Facilities are distributed correctly
• Assist with document linking within Service Level Agreement (SLA) timelines
• Accurate importing and linking of documents
• Adherence to and manage good housekeeping practices
• Manage time & attendance according to Company Policies
• Good Collaboration with colleagues and management
• Adaptability and Problem-solving capabilities: 100% query resolution
• Ability to identify and elevate problems through relevant channels
• Maintain good relationships towards Western Cape Central Distribution Unit (WC CDU) departments and Facilities

Specific Requirements/Other important information

• Ability to prioritize large work load
• Ability to maintain policy guideline with in pressured situations
• Ability to act independently
• Ability to accept and take charge of projects allocated on short notice
• Willingness to work overtime during high pressure periods

Requirements:

• Knowledge of administration processes 1-2 Years
• Grade 12/ Matric
• Knowledge of WC CDU and or Medipost Operations
• Computer Literate
• Microsoft Office (Excel - Intermediate)
• Interpersonal skills
• Excellent communication skills: both written and verbal
• Numeracy
• Organizing and prioritizing skills
• Able to work independantly

“Medipost Holdings is committed to the promotion of employment equity within the workplace which is a driving factor in all recruitment decisions” Medipost further encourages and welcomes applications from persons with disabilities in creating a diverse and equitable workplace”

Closing Statement:

“We are committed to building a team that represents a variety of backgrounds, prospectives and skills, the more inclusive we are the better our work will be. Should you however not hear from us within a period of 2 weeks, you can consider your application unsuccessful”

“MediPost Holdings does not charge any fees at any stage of the recruitment process. Applicants are advised to be vigilant against fraudulent recruitment activities. Under no circumstances should any payment be made to secure a job offer with Medipost”