Accounts Payable Specialist | ERP & Process Champion

VirtualResource; South Africa; On-site; ZAR 180,000 - 300,000; Full time

Job summary

VirtualResource in South Africa is seeking an Accounts Payable Administrator to join our finance team. You will process supplier invoices, prepare payments, reconcile statements, and maintain accurate records.

The role requires attention to detail, experience in ERP systems (Xero or Sage advantageous), and the ability to work independently within a shared services environment. You will support month-end close, respond to vendor queries, and help ensure timely financial reporting.

Qualifications

• Degree certificate or diploma in Accounting, Finance, or related field.
• Experience in accounts payable or administrative finance role.
• Knowledge of ERP systems (Xero, Exact advantageous).
• Experience working in a shared service or large corporate finance environment.
• Proficient in MS Excel and accounting software (Sage, Xero, QuickBooks).
• Strong attention to detail and accuracy.
• Good organisational and time management skills.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Willingness to learn and take on new tasks.

Responsibilities

• Process supplier invoices and credit notes in accordance with company policy and procedures
• Match purchase orders / quotations and invoices for accurate processing
• Reconcile supplier statements and follow up on outstanding items
• Process expenses and ensure rechargeable expenses are charged to clients
• Assist in the preparation of weekly payment runs
• Maintain accurate records of all transactions and update financial databases
• Respond to vendor queries and resolve invoice discrepancies in a timely manner
• Bank reconciliations
• Assist with month-end and year-end close processes as needed
• Support internal and external audits by preparing documentation
• Provide general administrative support to the finance team
• Uphold confidentiality and integrity of financial data at all times

Skills

Accounts payable experience

ERP systems

Attention to detail

Time management

Communication skills

Teamwork

Independent worker

Willingness to learn

Education

DegreeCertificate/Diploma in Accounting or related field

Tools

Xero

Exact

Sage

QuickBooks

Job description

VirtualResource in South Africa is seeking an Accounts Payable Administrator to join our finance team. You will process supplier invoices, prepare payments, reconcile statements, and maintain accurate records.

The role requires attention to detail, experience in ERP systems (Xero or Sage advantageous), and the ability to work independently within a shared services environment. You will support month-end close, respond to vendor queries, and help ensure timely financial reporting.