Accounts Payable (Creditors) Administrator (CH1229)

Capital H Staffing and Advisory Solutions; Stellenbosch; On-site; ZAR 360,000 - 480,000; Full time

Job summary

Our client in Stellenbosch is seeking an Accounts Payable Administrator to join their international Shared Services Centre. You will efficiently process supplier invoices, match with POs/GRs, and maintain supplier records in the ERP system while ensuring timely payments and strong supplier relationships.

Ideal candidates have a tertiary qualification in finance or accounting and 3–5 years AP experience, with fluent English and strong Excel skills.

Qualifications

• Tertiary qualification in finance or accounting.
• 3–5 years in an accounts payable role or similar.
• Fluency in English, written and verbal.
• Experience with SAP ERP.
• Strong Excel skills.
• Knowledge of multiple VAT jurisdictions is advantageous.
• Analytical mindset and strong organizational skills.
• Proactive, highly motivated and flexible with stakeholders.

Responsibilities

• Process and review invoices accurately and on time.
• Match invoices with Purchase Orders and Goods Receipts.
• Monitor invoice approvals to ensure timely settlement.
• Reconcile vendor accounts and monthly statements.
• Set up and maintain suppliers in the ERP system.
• Assist in streamlining the accounts payable process.
• Report activities to the manager.

Skills

English fluency

SAP ERP

MS Excel

Analytical mindset

Organizational skills

Strong communication

Education

Tertiary qualification in finance or accounting

Tools

SAP ERP

MS Office

Job description

Our Belgian client, a rapidly growing provider of pallet racking and shelving systems, as well as robotics-driven warehouse automation and storage solutions, is looking to appoint an Accounts Payable (Creditors) Administrator to work from their Stellenbosch office while supporting their international Shared Services Centre.

As an Accounts Payable Administrator, you will be responsible for accurately, efficiently, and timeously processing and tracking supplier invoices to ensure payments are made on schedule and to maintain strong, reliable relationships with valued suppliers.

Tasks and responsibilities

• Process and review invoices, making sure all the fiscal requirements are met
• Obtain proper invoice information and clarify any questionable invoice items
• Match invoice with Purchase Orders and Goods Receipts
• Monitor the process of invoice-approving to ensure that invoices are settled
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
• Process transactions and perform accounting duties such as account maintenance, record entries and reconcile account books
• Protect businesses against unintentional or fraudulent payments
• Set-up and maintain suppliers on the ERP system
• Periodically report activities to manager
• Assist in streamlining and improving the accounts payable process

Minimum Requirements

• Tertiary Qualification in Finance or Accounting
• Minimum 3–5 years of experience in an Accounts Payable role or similar
• Fluency in English communication, both written and verbal
• Knowledge and Experience of SAP ERP system (Required)
• Excellent knowledge of MS Office, namely MS Excel (Required)
• Solid understanding of basic bookkeeping and accounting principles
• Experience with multiple VAT jurisdictions (advantageous)
• An analytical mindset and strong organizational skills
• Proactive, highly motivated and flexible
• Strong communication skills to interact with several stakeholders

Practical arrangements:

• Must be able to work from the Stellenbosch office 4 days per week.
• Must have a valid passport and be willing and able to travel to Belgium and/or Portugal for training, if required.

General

• We are committed to fair and inclusive hiring. All suitably qualified applicants are welcome to apply.
• Preference may be given in line with our client’s Employment Equity plan and applicable legislation.
• Applicants must have the legal right to work in South Africa at the time of application.
• Only shortlisted candidates will be contacted. If you do not hear from us within 30 days, please consider your application unsuccessful.
• Please include your current remuneration (CTC), salary expectation, and notice period (optional but helpful for screening).
• By applying, you consent to the processing of your personal information for recruitment purposes in accordance with POPIA.