Academic Administrator

Invictus Education Group; Ballito; On-site; ZAR 180,000 - 260,000; Full time

Job summary

The International Hotel School in KwaZulu-Natal's North Coast Campus seeks an Academic Administrator to support the new campus opening in 2028. You will manage student registrations on the MIS and LMS, ensure data accuracy, and coordinate with lecturers and HODs.

You should have Grade 12, 2 years in academic administration, and strong MS Office skills. The role offers an opportunity to grow with our expanding campus and contribute to open days, transcripts, graduation tasks and compliant student

Qualifications

• Grade 12 completed.
• Tertiary qualification is advantageous.
• Minimum 2 years in an administrative role in the academic sector.
• Experience in the creative industry is beneficial.

Responsibilities

• Administer on-time registration of students on the MIS and LMS.
• Responsible for the accuracy of registered student data reflecting on the MIS and Quality assured against the admission requirements.
• Download attendance registers from the MIS from academic week one for implementation by the HOD/lecturers.
• Maintain student e-file weekly uploads and communication to students.
• Administer and track international student compliance and report weekly at Academic meeting.
• Provide administrative support to students.
• Prepare accurate assessment documentation for formative and summative sittings.
• Quality assures the grades captured by the HOD/Lecturer against the required assessment documentation.
• Administer the distribution of internal moderation in time between module coordinators.
• Providing students twice a year, on time, with an accurate academic transcript signed off by the HOD and ME.
• Manage the learner achievements for graduation and ensure accurate and in time submission to Support Office.
• Administer the short course offering.
• Attend open days.

Skills

Database literacy

MS Office

Administrative skills

Interpersonal communication

Education

Grade 12

Tertiary qualification beneficial

Job description

New campus,New opportunities,New careers.

We are preparing to open our new campus in 2028,and we're looking for talented people who want to grow with us.

Think you could be part of what we're building?

The International Hotel School is looking for an Academic Administrator for our North Coast Campus.

Requirements

Essential Qualifications & Experience

• Grade 12
• Tertiary qualification beneficial
• A minimum of 2 years in an administrative role in the academic sector
• Experience in the creative industry beneficial

Essential Skills

• Strong database and MS Office computer literacy
• Strong administrative skills keeping
• Good interpersonal communication skills

Qualities

• Passion - for the company's mission
• Positive attitude and endurance
• Extreme attention to detail
• Organized, efficient, and accurate in performance

Key Responsibilities

• Administer on-time registration of students on the MIS and LMS
• Responsible for the accuracy of registered student data reflecting on the MIS and Quality assured against the admission requirements
• Download attendance registers from the MIS from academic week one for implementation by the HOD/lecturers
• Maintain student e-file weekly uploads and communication to students
• Administer and track international student compliance and report weekly at Academic meeting
• Provide administrative support to students
• Prepare accurate assessment documentation for formative and summative sittings
• Quality assures the grades captured by the HOD/Lecturer against the required assessment documentation
• Administer the distribution of internal moderation in time between module coordinators
• Providing students twice a year, on time, with an accurate academic transcript signed off by the HOD and ME
• Manage the learner achievements for graduation and ensure accurate and in time submission to Support Office
• Administer the short course offering
• Attend open days