Remote Operations Coordinator: Data, Admin & Growth

Thea Career Inc.; Caracas; Remote; VES 36,810,000 - 56,091,000; Full time

Job summary

Thea Career Inc. is seeking an organized Operations Assistant to support the daily routines of our operations team. You will handle administrative tasks, data management, and cross-department coordination to keep workflows efficient.

This role requires advanced English, strong customer service, and proactive problem solving. You will work with Google Suite, Microsoft Office, CRMs, and Hubstaff to track tasks, coordinate with vendors and clients, and ensure smooth operations in a 100% remote

Qualifications

• Advanced English knowledge required.
• Customer service skills for caregiver/patient/insurance interactions.
• Excellent organization and documentation skills.
• Proactive and creative, able to manage multiple priorities.
• Strong prioritization and self-organization abilities.

Responsibilities

• Assist the operations manager with daily tasks and project coordination.
• Maintain accurate data records and manage spreadsheets.
• Provide scheduling, document preparation, and internal communications.
• Serve as a point of contact for vendors, clients, and team requests.
• Identify workflow bottlenecks and implement practical fixes.

Skills

Advanced English

Customer service

Organization

Prioritization

Proactivity

Tools

Google Suite

Microsoft Office

CRM

Hubstaff

WhatsApp

Zoom

Job description

Thea Career Inc. is seeking an organized Operations Assistant to support the daily routines of our operations team. You will handle administrative tasks, data management, and cross-department coordination to keep workflows efficient.

This role requires advanced English, strong customer service, and proactive problem solving. You will work with Google Suite, Microsoft Office, CRMs, and Hubstaff to track tasks, coordinate with vendors and clients, and ensure smooth operations in a 100% remote