Remote Executive Virtual Assistant (Bilingual EN/ES)

Virtustant; Venezuela; Remote; VES 26,858,000 - 48,344,000; Full time

Benefits offered by this job

Remote work

Job summary

Virtustant is seeking a highly organized, proactive Virtual Administrative Assistant to support its leadership team and daily operations. The role requires strong English and Spanish communication, CRM experience, and the ability to work independently in a fast-paced environment.

The successful candidate will manage schedules, prepare proposals, send quotes, and follow up with clients while assisting with social media and general office tasks.

Qualifications

• Fluent in English and Spanish (written and verbal).
• Experience as administrative assistant or executive assistant or similar role.
• Excellent interpersonal and communication skills.
• Experience using CRM systems and managing client information.
• Strong organizational and time-management abilities.
• Ability to multitask and work independently.
• Proactive, mature, with ownership mentality.
• Comfortable collaborating with leadership and adapting to changing priorities.

Responsibilities

• Provide day-to-day administrative support to ensure smooth business operations.
• Manage and organize information, schedules, records, and other administrative tasks.
• Use Housecall Pro CRM to retrieve client information and prepare proposals and quotes.
• Send proposals and quotes to clients and proactively follow up for timely communication.
• Conduct online research and gather information as requested by management.
• Assist with social media and other general office tasks.
• Communicate professionally with clients, team members, and external contacts in English and Spanish.
• Handle various tasks and requests from management with efficiency and attention to detail.

Skills

Fluent English

Fluent Spanish

Organizational skills

Time management

Multitasking

Communication skills

Proactive mindset

Tools

Housecall Pro

Job description

Virtustant is seeking a highly organized, proactive Virtual Administrative Assistant to support its leadership team and daily operations. The role requires strong English and Spanish communication, CRM experience, and the ability to work independently in a fast-paced environment.

The successful candidate will manage schedules, prepare proposals, send quotes, and follow up with clients while assisting with social media and general office tasks.