Administrative Assistant – Full Time

Virtustant; Venezuela; Remote; VES 26,858,000 - 48,344,000; Full time

Benefits offered by this job

Remote work

Job summary

Virtustant is seeking a highly organized, proactive Virtual Administrative Assistant to support its leadership team and daily operations. The role requires strong English and Spanish communication, CRM experience, and the ability to work independently in a fast-paced environment.

The successful candidate will manage schedules, prepare proposals, send quotes, and follow up with clients while assisting with social media and general office tasks.

Qualifications

• Fluent in English and Spanish (written and verbal).
• Experience as administrative assistant or executive assistant or similar role.
• Excellent interpersonal and communication skills.
• Experience using CRM systems and managing client information.
• Strong organizational and time-management abilities.
• Ability to multitask and work independently.
• Proactive, mature, with ownership mentality.
• Comfortable collaborating with leadership and adapting to changing priorities.

Responsibilities

• Provide day-to-day administrative support to ensure smooth business operations.
• Manage and organize information, schedules, records, and other administrative tasks.
• Use Housecall Pro CRM to retrieve client information and prepare proposals and quotes.
• Send proposals and quotes to clients and proactively follow up for timely communication.
• Conduct online research and gather information as requested by management.
• Assist with social media and other general office tasks.
• Communicate professionally with clients, team members, and external contacts in English and Spanish.
• Handle various tasks and requests from management with efficiency and attention to detail.

Skills

Fluent English

Fluent Spanish

Organizational skills

Time management

Multitasking

Communication skills

Proactive mindset

Tools

Housecall Pro

Job description

Job Title: Virtual Assistant

About The Company

Our client is a growing US-based company looking for support for its daily operations.

Job Description

We are seeking a highly organized, outgoing, and proactive Virtual Administrative Assistant to provide comprehensive administrative and operational support. This person will work closely with the company's leadership team, handling a variety of administrative tasks, communicating with clients and team members, preparing proposals, and managing follow-ups. The ideal candidate is a mature professional with strong interpersonal skills, excellent communication abilities in both English and Spanish, and the confidence to work independently in a fast-paced environment.

Responsibilities Of The Role

• Provide day-to-day administrative support to ensure smooth business operations.
• Manage and organize information, schedules, records, and other administrative tasks.
• Use the company's CRM, Housecall Pro, to retrieve client information and prepare proposals and quotes.
• Send proposals and quotes to clients and proactively follow up to ensure timely communication.
• Conduct online research and gather information as requested by management.
• Assist with social media and other general office-related tasks.
• Communicate professionally with clients, team members, and external contacts in both English and Spanish.
• Handle various tasks and requests from management with efficiency, initiative, and attention to detail.

Required Experience And Qualifications

• Previous experience in an administrative assistant, executive assistant, or similar role.
• Fluency in both English and Spanish, with strong written and verbal communication skills.
• Excellent interpersonal skills and confidence when interacting with different people.
• Experience using CRM systems and managing client information.
• Strong organizational and time-management skills.
• Ability to multitask, prioritize responsibilities, and work independently.
• Proactive mindset, maturity, and a strong sense of ownership.
• Comfortable working directly with leadership and adapting to changing priorities.

Preferred Skills

• Previous experience with Housecall Pro or similar CRM platforms.
• Experience preparing quotes, proposals, and client follow-ups.
• Familiarity with social media platforms and general digital tools.
• Experience supporting US-based companies.

Personality

• Proactive
• Outgoing
• Mature

Software & Tools

• Housecall Pro

Schedule

Full-time position.

Monday through Friday, 8:00 AM - 5:00 PM Eastern Time (ET).

Salary And Benefits

• Payment in USD or Local Currency according to candidate's preference.
• Full-time remote opportunity.