Remote Executive Assistant to CEO - AI & Operations

M365Consult; Caracas; Remote; VES 34,414,000 - 54,079,000; Full time

Benefits offered by this job

Fully remote work

Ownership of operational improvements

Work directly with CEO

Monthly USD salary

Job summary

M365Consult is seeking an Executive Assistant to the CEO for a fully remote role. You will turn priorities into actionable plans, manage the CEO's inbox and calendar, and coordinate across HR, finance, IT and marketing.

Use AI skills, build repeatable workflows, and ensure outputs are accurate before use. You will maintain confidentiality and adapt to a fast-paced startup environment while delivering reliable execution.

Qualifications

• Experience in executive assistance or operations with ownership.
• Strong understanding of HR, finance, IT and marketing to coordinate tasks.
• Proficient in Microsoft 365 apps and Excel for reporting.
• Ability to explain workflows and assess results from AI solutions.
• Excellent prioritisation and ability to manage multiple workstreams.

Responsibilities

• Translate CEO priorities into actionable plans with owners, deadlines and follow-up.
• Maintain overview of ongoing initiatives and flag delays or decisions early.
• Coordinate work across the startup team, external partners and service providers.
• Prepare concise research, meeting briefs, comparisons and recommendations that support decisions.
• Organise meetings, correspondence and schedules, capturing decisions and ensuring agreed actions are completed.
• Support HR operations through recruitment coordination, onboarding, documentation and follow-up.
• Support finance operations by organising invoices, expenses, payment schedules and information needed by accounting specialists.
• Support marketing initiatives by organising briefs, assets, deadlines and collaboration with internal and external contributors.
• Coordinate IT requests, access requirements, software subscriptions and communication with technical colleagues.
• Organise and improve how the CEO and startup team use Microsoft 365, keeping communication, documents, tasks and shared information structured and accessible.
• Connect Microsoft tools with suitable AI skills and workflows, respecting permissions and confidentiality.
• Create, adapt and maintain AI skills and repeatable workflows for research, reporting, documentation and operational coordination.
• Check AI-generated work for accuracy, relevance and completeness before it is used.
• Keep business information organised and handle confidential matters with discretion.

Skills

Excellent written and verbal comms

English fluency

Prioritisation and multitasking

Confidentiality and judgement

Tools

Microsoft 365 Suite

Power Automate

Copilot Studio

AI workflow design

Job description

M365Consult is seeking an Executive Assistant to the CEO for a fully remote role. You will turn priorities into actionable plans, manage the CEO's inbox and calendar, and coordinate across HR, finance, IT and marketing.

Use AI skills, build repeatable workflows, and ensure outputs are accurate before use. You will maintain confidentiality and adapt to a fast-paced startup environment while delivering reliable execution.