Executive Personal Assistant

Power International Holding; Caracas; Presencial; VES 14.670.000 - 24.450.000; Jornada completa

Descripción de la vacante

Power International Holding is seeking an Executive Personal Assistant to provide comprehensive administrative and secretarial support to senior leadership. The role emphasizes confidentiality and high professionalism while managing day-to-day executive affairs.

Responsibilities include calendar management, communications coordination, report preparation, travel planning, and document control. A Bachelor's in Business Administration and 5+ years of relevant experience are required, with SAP ERP

Formación

• Bachelor's degree in Business Administration or related field.
• 5+ years of professional experience, including 3+ years as Executive/Personal Assistant.
• GCC experience is an advantage.
• Strong calendar management, document control, travel coordination, and administrative support.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines.
• High level of integrity, discretion, and confidentiality.
• ERP knowledge is required, preferably SAP.

Responsabilidades

• Manage and maintain the executive's calendar, appointments, meetings, and reminders.
• Coordinate internal and external communications, including emails, calls, and visitor management.
• Prepare professional reports, presentations, memos, and business documents with accuracy.
• Organize and monitor documentation, distribution, filing, and record management.
• Screen calls and handle confidential information with discretion.
• Coordinate travel arrangements, meetings, and conference calls.
• Monitor correspondence requiring action and ensure timely responses.
• Maintain visitor logs and support stakeholder interactions with excellent service.
• Ensure compliance with procedures, quality management systems, and document control.

Conocimientos

Calendar management

Travel coordination

Communication

Confidentiality

Document control

Office productivity

Problem solving

Educación

Bachelor's degree in Business Administration

Herramientas

SAP

Descripción del empleo

We are looking for a highly organized, proactive, and professional Executive Personal Assistant to provide comprehensive administrative and secretarial support to senior leadership. This role is critical in ensuring the smooth management of day-to-day executive affairs while maintaining the highest level of confidentiality and professionalism.

Key Responsibilities

• Manage and maintain the executive's calendar, appointments, meetings, and reminders to ensure optimal time management.
• Coordinate internal and external communications, including emails, phone calls, correspondence, and visitor management.
• Prepare professional reports, presentations, memos, and business documents with a high degree of accuracy.
• Organize and monitor incoming and outgoing documentation, ensuring proper distribution, tracking, filing, and record management.
• Screen calls, manage meeting requests, and handle confidential information with utmost discretion.
• Coordinate travel arrangements, conference calls, and business meetings.
• Monitor correspondence requiring action and follow up to ensure timely responses and completion.
• Maintain visitor logs and support stakeholder interactions while providing exceptional customer service.
• Ensure compliance with company procedures, quality management systems, and document control requirements.
• Support departmental administration and contribute to HSE initiatives and safety awareness activities.

Requirements

• Bachelor's Degree in Business Administration or a related field.
• Minimum 5 years of professional experience, including at least 3 years in a similar Executive Assistant / Personal Assistant role.
• GCC experience is an advantage.
• Strong calendar management, document control, travel coordination, and administrative support experience.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities, work under pressure, and meet deadlines.
• High level of integrity, discretion, and confidentiality.
• Strong problem-solving and organizational skills.
• ERP knowledge is required, preferably SAP.