Senior Administrator

Power International Holding; Caracas; Presencial; VES 9.780.000 - 19.560.000; Jornada completa

Descripción de la vacante

Power International Holding seeks a proactive Senior Administrator to deliver comprehensive administrative and office support, ensuring smooth daily operations. You will coordinate processes, manage documentation, support leadership, and maintain cross-departmental communication with a strong focus on accuracy and customer service.

The role requires 5+ years of experience, a Bachelor’s in Business Administration, and excellent English communication.

Formación

• Bachelor's degree in Business Administration or related field.
• 5+ years of professional experience.
• At least 3 years in Administration/Office Management/Executive Support.
• Excellent written and verbal English communication.
• Strong organizational, coordination and document management skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• ERP knowledge required, preferably SAP.
• GCC experience is an advantage.

Responsabilidades

• Provide professional administrative support and act as a key point of contact for internal and external stakeholders.
• Manage calendars, appointments, meetings, and reminders.
• Coordinate visitor management and maintain logs and records.
• Handle confidential correspondence, emails, calls, and documentation with discretion.
• Monitor and track documents for distribution, filing and traceability.
• Maintain organized signature files and ensure timely approvals.
• Follow up on pending correspondence and inform leadership of urgent matters.
• Screen and forward calls and communications appropriately.
• Prepare reports, presentations, memos, and administrative documents within deadlines.
• Coordinate courier services and timely reception and dispatch of packages.
• Ensure compliance with policies, quality management systems and document control procedures.
• Support HSE initiatives and promote a safe workplace.

Conocimientos

Administrative support

Time management

Communication skills

Microsoft Office

Document management

Discretion/Confidentiality

Calendar management

Educación

Bachelor's Degree in Business Administration

Herramientas

SAP ERP

MS Office Suite

Descripción del empleo

We are seeking a proactive and detail-oriented Senior Administrator to provide comprehensive administrative and office support while ensuring the efficient operation of daily business activities. The successful candidate will be responsible for coordinating administrative processes, managing documentation, supporting leadership, and maintaining effective communication across departments while delivering exceptional customer service.

Key Responsibilities

• Provide professional administrative support and act as a key point of contact for internal and external stakeholders.
• Manage calendars, appointments, meetings, and reminders to ensure efficient scheduling and time management.
• Coordinate visitor management activities and maintain visitor logs and appointment records.
• Handle confidential correspondence, emails, calls, and documentation with a high level of accuracy and discretion.
• Monitor and track incoming and outgoing documents to ensure proper distribution, filing, and traceability.
• Maintain organized signature files and ensure documents requiring approval are processed promptly.
• Follow up on pending correspondence and advise management of urgent matters requiring attention.
• Screen and forward calls and communications appropriately.
• Prepare reports, presentations, memos, and administrative documents within established deadlines.
• Coordinate courier services and ensure timely receipt and dispatch of packages.
• Ensure compliance with company policies, quality management systems, and document control procedures.
• Support HSE initiatives and contribute to maintaining a safe and compliant workplace.

Requirements

• Bachelor's Degree in Business Administration or a related field.
• Minimum 5 years of overall professional experience.
• At least 3 years of relevant experience in Administration, Office Management, Executive Support, or a similar role.
• Excellent written and verbal communication skills in English.
• Strong organizational, coordination, and document management skills.
• Proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint.
• Ability to handle confidential information with professionalism and discretion.
• ERP knowledge is required, preferably SAP.
• GCC experience is an advantage.