Offshore Executive Assistant & Payroll Specialist - FLATS LLC

FLATS; Venezuela; A distancia; VES 4.532.900 - 7.554.833; Jornada completa

Descripción de la vacante

A lifestyle-driven real estate company is seeking an Offshore Executive Assistant & Payroll Specialist to support their Senior Vice President. This role combines traditional executive support with payroll administration. Ideal candidates must have over 3 years of experience as an Executive Assistant, proficiency in Microsoft Office, and strong organizational skills. The position offers remote work opportunities, a pay range of $1500 - $2500 monthly, and adherence to core values emphasizing people-first and authentic communication.

Formación

• 3+ years of experience as an Executive Assistant supporting high-level executives.
• Experience with payroll or employee administrative functions.
• Strong proficiency with Microsoft Office Suite.

Responsabilidades

• Manage and maintain the Senior VP's calendar and schedule.
• Coordinate appointments and travel arrangements.
• Assist with payroll-related tasks and maintain employee records.

Conocimientos

Organizational skills

Microsoft Office Suite proficiency

Communication skills

Attention to detail

Descripción del empleo

Offshore Executive Assistant & Payroll Specialist - FLATS LLC

Posted 3 days ago. Be among the first 25 applicants.

About FLATS

FLATS® is a lifestyle-driven real estate company known for its creative approach to urban apartment living. We pride ourselves on being "anything but expected," with a mission to "bring big style to smart spaces." Through thoughtfully designed units and state-of-the-art technology, we curate what we call the FLATS life – providing homes with soul that embrace value, individuality, and community. At FLATS, we believe living well is a necessity, not a luxury, and we strive to revolutionize city living by offering residents great design, authentic experiences, and a vibrant community in every property we operate.

Location: Remote

Compensation: $1500 - $2500 per month

Employment Type: Full time, Contractual

About The Role

FLATS LLC, a Proper company, is seeking a highly organized and proactive Executive Assistant & Payroll Specialist to support our Senior Vice President and team. This role combines traditional executive support with responsibility for key employee administrative and payroll-related tasks. The ideal candidate is detail-oriented, tech-savvy, and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage and maintain the Senior VP's calendar, meetings, and daily schedules.
• Coordinate appointments, travel arrangements, and internal/external communications.
• Prepare meeting agendas, presentations, and documentation as needed.
• Support email management, prioritization, and follow-ups.
• Assist with project coordination and ensure deadlines are met.
• Handle onboarding and offboarding processes, including documentation and system updates.
• Manage timesheet submissions, tracking, and validation.
• Process personnel change forms and ensure employee records remain accurate and up to date.
• Assist with payroll-related tasks, ensuring timely and accurate information is submitted.
• Maintain confidential employee information and support HR-related administrative needs.

Our Core Values

• People-First, Tech-Forward: We leverage technology to eliminate inefficiencies, empowering team members to focus on high-value work.
• Authentic Candor & Transparency: We believe honest, direct communication builds trust, accountability, and stronger relationships.
• Good & Fast Over Perfect & Slow: We move quickly on adaptable decisions and take a methodical approach for impactful ones.
• Ownership & Accountability: We take initiative, embrace challenges, and follow through. We hold ourselves accountable for our work, decisions, and impact.
• Empathetic Leadership: Strong leadership starts with high emotional intelligence, fostering a culture of support and loyalty.

Requirements

• 3+ years of experience as an Executive Assistant supporting high level executives.
• Experience with payroll or employee administrative functions (timesheets, data entry, onboarding/offboarding, forms).
• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Comfortable using general software applications and learning new systems.
• Strong written and verbal communication skills.
• High attention to detail, accuracy, and confidentiality.

Benefits

Pay: $1500 - $2500 per month

Hours: 40 hours a week

Schedule: Monday - Friday

FLATS is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.