Administrator

Power International Holding; Caracas; Presencial; VES 9.685.000 - 14.528.000; Jornada completa

Descripción de la vacante

Power International Holding seeks a highly organized Administrator to support day-to-day operations across the department, handling documentation, communications, and workflow.

The role requires a Bachelor's in Business Administration, 5+ years of overall experience including 3+ in administration, strong MS Office, and ERP SAP knowledge. Excellent English is required. You will coordinate meetings, manage supplies, prepare reports, and assist senior management.

Formación

• Bachelor's degree in Business Administration or related field.
• Minimum 5 years of overall professional experience.
• At least 3 years in Administration, Office Coordination, or Administrative Support.
• Strong knowledge of office administration systems and best practices.
• Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint).
• ERP knowledge, preferably SAP.
• Excellent English communication skills.

Responsabilidades

• Coordinate and support daily administrative operations.
• Answer and direct phone calls, respond to inquiries, and provide administrative assistance as required.
• Maintain office supplies, equipment, and inventory while coordinating procurement and replenishment activities.
• Organize and schedule meetings, interviews, conferences, training sessions, and other office events.
• Provide administrative support to senior management, business leaders, and executive teams.
• Prepare meeting agendas, record minutes, track action items, and ensure timely distribution of meeting documentation.
• Assist in the preparation and dissemination of leadership reports, updates, presentations, and business communications.
• Prepare, edit, and maintain correspondence, reports, presentations, and other administrative documents.
• Coordinate new employee orientation activities, training schedules, and resource distribution.
• Maintain policy manuals, procedures, and administrative records, ensuring accuracy and compliance.
• Ensure efficient document control and record-keeping practices.
• Support HSE initiatives and contribute to maintaining a safe and compliant workplace.

Conocimientos

English proficiency

Microsoft Office

Organizational skills

Multitasking

Problem solving

Educación

Bachelor's Degree in Business Administration

Herramientas

SAP ERP

Descripción del empleo

We are seeking a highly organized and proactive Administrator to support the efficient day-to-day operations of the department. The successful candidate will provide administrative support to leadership and employees, coordinate office activities, manage documentation, and ensure smooth communication and workflow across the organization.

Key Responsibilities

• Coordinate and support daily administrative operations and departmental activities.
• Answer and direct phone calls, respond to inquiries, and provide administrative assistance as required.
• Maintain office supplies, equipment, and inventory while coordinating procurement and replenishment activities.
• Organize and schedule meetings, interviews, conferences, training sessions, and other office events.
• Provide administrative support to senior management, business leaders, and executive teams.
• Prepare meeting agendas, record minutes, track action items, and ensure timely distribution of meeting documentation.
• Assist in the preparation and dissemination of leadership reports, updates, presentations, and business communications.
• Prepare, edit, and maintain correspondence, reports, presentations, and other administrative documents.
• Coordinate new employee orientation activities, training schedules, and resource distribution.
• Maintain policy manuals, procedures, and administrative records, ensuring accuracy and compliance.
• Ensure efficient document control and record-keeping practices.
• Support HSE initiatives and contribute to maintaining a safe and compliant workplace.

Requirements

• Bachelor's Degree in Business Administration or a related field.
• Minimum 5 years of overall professional experience.
• At least 3 years of relevant experience in Administration, Office Coordination, or Administrative Support roles.
• Strong knowledge of office administration systems, procedures, and best practices.
• Excellent communication skills in English, both written and verbal.
• Advanced proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint.
• Strong organizational, planning, multitasking, and problem-solving abilities.
• High attention to detail and ability to manage multiple priorities effectively.
• ERP knowledge is required, preferably SAP.
• GCC experience is an advantage.