Executive Assistant to CEO | | Bilingual Speaker - Venezuelan Applicants

VirtuPartner; Venezuela; Remote; VES 15,776,000 - 26,293,000; Full time

Benefits offered by this job

Competitive compensation

Job summary

VirtuPartner is seeking a highly organized Executive Assistant to support the CEO from a remote setting. You will manage calendars, emails, and daily prioritization, while coordinating with teams to keep projects on track and deadlines met.

The role requires proactive problem solving, strong communication, and adaptability in a fast-paced environment. You will act as the CEO’s trusted counterpart, ensuring smooth operations, timely updates, and a healthy work-life balance.

Qualifications

• Proven experience as an executive assistant or similar role.
• Exceptional organizational, multitasking, and time-management skills.
• Strong written and verbal communication abilities.
• Tech-savvy with Google Workspace, project management tools, and CRMs.

Responsibilities

• Act as the CEO's second brain by prioritizing and tracking tasks with varying timelines.
• Manage calendar and email, block time for focused work, and ensure schedules run smoothly.
• Coordinate with the team to align on priorities and delegate tasks when needed.
• Oversight of ongoing initiatives with progress tracking and bottleneck resolution.
• Provide weekly status updates on key priorities.
• Offer personalized support to the CEO to maintain balance and focus in a fast-paced environment.

Skills

Executive support

Organizational skills

Time management

Written and verbal communication

Proactive problem solver

Adaptability

Attention to detail

Calm under pressure

Tools

Google Workspace

Asana

Trello

CRM platforms

Job description

About the job

About VirtuPartner VirtuPartner is a fast-growing company that specializes in providing exceptional virtual assistant services to entrepreneurs, small business owners, and real estate professionals. We empower our clients to grow their businesses while ensuring our virtual assistants thrive in a positive and supportive environment. We are seeking a highly organized, proactive, and forward-thinking Executive Assistant to help our CEO stay on top of her game. This is a unique opportunity to work closely with a dynamic leader and play a critical role in the company’s success.

What You’ll Do

• Be the CEO’s “Second Brain”:
• Prioritize, organize, and track a variety of tasks with different timelines and urgency.
• Ensure all deadlines are met and communicate progress on ongoing projects.
• Calendar & Email Management:
• Schedule meetings, manage the CEO’s calendar, and handle email communication.
• Block time for focused work and ensure the CEO’s schedule runs smoothly.
• Team Coordination:
• Act as a liaison between the CEO and team members to ensure alignment.
• Answer team questions or delegate tasks appropriately.
• Project Oversight:
• Keep track of ongoing initiatives, ensuring progress and resolving bottlenecks.
• Organize and provide weekly status updates on key priorities.
• Personalized CEO Support:
• Encourage work-life balance by reminding the CEO to take breaks and stay focused.
• Adapt to her fast-paced environment with a positive and solutions-driven attitude.

What We’re Looking For

• Skills & Experience:
• Proven experience as an executive assistant or in a similar role.
• Exceptional organizational, multitasking, and time-management skills.
• Strong written and verbal communication abilities.
• Tech-savvy with proficiency in Google Workspace, project management tools (e.g., Asana, Trello), and CRM platforms.
• Personal Traits:
• Proactive, independent, and resourceful problem solver.
• Highly adaptable and able to keep up with a fast-paced, dynamic environment.
• Detail-oriented while understanding the big picture.
• Calm under pressure and able to bring a sense of balance to the CEO’s workday.

What We Offer

• Competitive compensation.
• The opportunity to work closely with an inspiring and passionate leader.
• A dynamic, collaborative, and supportive work environment.
• Room for professional growth and development.