Executive Assistant – Vehicle Rentals

Virtustant; Venezuela; Remote; VES 30,675,000 - 45,574,000; Full time

Job summary

Virtustant seeks an Executive Assistant to provide high-level support to a CEO who oversees multiple businesses. The role demands precise, proactive coordination, strong English (C1/C2), and a sharp eye for discrepancies.

You will streamline communications, manage calendars, and use tools to resolve issues efficiently. Responsibilities include scheduling across ventures, supporting travel arrangements with the office manager, and participating in Zoom video calls.

Qualifications

• C2 or C1 English level.
• Must be precise.
• Must be problem-solving.
• Must be intelligent.

Responsibilities

• Provide executive support to a CEO across multiple businesses.
• Coordinate people and manage schedules.
• Keep the CEO on track with reminders.
• Identify discrepancies or errors and report them.
• Utilize tools and navigate websites to find solutions quickly.
• Review newly built websites to ensure all functions and links work.
• Communicate concisely using bullet points and a direct style.
• Handle follow-up calls in the United States and participate in Zoom calls.
• Collaborate with the office manager for travel bookings and operations.
• Set up efficient systems and workflows for communication.

Skills

English level C1/C2

Precise

Problem-solving

Intelligent

Tools

ChatGPT

Website testing tools

Zoom

Job description

Job Title: Executive Assistant

About The Company

Our client is a motorcycle and vehicle rental company, development projects, and other international enterprises.

Job Description

You will provide executive support to a CEO managing multiple businesses. Your role involves coordinating people, managing schedules, and ensuring the CEO stays on track with reminders. You will need to exercise a high level of attention to detail to find and report discrepancies or errors independently. You will use tools and navigate websites efficiently to find solutions quickly. You will also review newly built websites to ensure all functions and links work correctly. Communication should be concise, using bullet points and a direct style without unnecessary words.

You will establish efficient communication systems and workflows for the CEO, the new hire, and the office manager. You will apply your technical skills to streamline information flow and support operations across the CEO's multiple businesses. This includes handling follow-up calls in the United States and participating in Zoom video calls.

Responsibilities Of The Role

• Act as an assistant to a CEO running multiple businesses.
• Coordinate people and manage schedules.
• Keep the CEO on track with reminders.
• Catch discrepancies or errors independently and bring them to the CEO's attention.
• Utilize tools and navigate websites to find solutions quickly.
• Review newly built websites to ensure all functions and links work properly.
• Provide information concisely using bullet points.
• Maintain a direct communication style without unnecessary words.
• Handle follow-up calls in the United States.
• Participate in Zoom video calls.
• Collaborate with the office manager for tasks like travel bookings.
• Set up efficient systems and workflows for communication.

Required Experience And Qualifications

• C2 or C1 English level.
• Must be precise.
• Must be problem-solving.
• Must be intelligent.

Preferred Skills

• Experience in executive support.
• Experience managing schedules and coordinating people.
• Experience with task management and follow-up.
• Experience with website testing and functionality checks.

Personality

• Direct and no-fluff communication style.
• Independent and critical thinker.
• Proactive problem-solver with high attention to detail.
• Comfortable with technology and resourceful in finding solutions.
• Professional and presentable demeanor.
• Ability to get things done without micro-management.

Software & Tools

• ChatGPT or similar AI tools.
• Website testing tools.
• Video conferencing software (e.g., Zoom).

Schedule

• Monday to Friday
• Flexible hours: 4-6 Hours per day
• Must be online between 8am to 9am PT
• No weekends
• 30 hours per week

Salary And Benefits

• Payment in USD or Local Currency according to candidate's preference.
• Full-time remote opportunity.