Executive Assistant – Smart Home Technology

Virtustant; Venezuela; Remote; VES 35,057,000 - 61,350,000; Full time

Benefits offered by this job

Full-time remote

USD or local currency payments

Job summary

Virtustant is seeking an Executive Assistant to provide proactive administrative support to the executive team. You will manage schedules, tasks, and workflows, learn new software quickly, and identify areas to improve efficiency.

The role requires Spanish (native) and English fluency, strong organizational skills, and the ability to work independently in a remote setting. Monday–Friday work with potential process improvements to daily operations.

Qualifications

• Previous experience as an Executive Assistant or in a similar administrative support role.
• Strong technology skills and ability to quickly learn new tools and software.
• Highly proactive, resourceful, and eager to learn.
• Strong initiative and ability to anticipate needs.
• Excellent organizational and follow-up skills.
• Comfortable working independently and taking ownership of tasks.
• A natural problem-solver who looks for ways to be helpful without being asked.
• Native Spanish speaker.
• Strong English communication skills.
• High attention to detail and ability to manage multiple priorities.

Responsibilities

• Provide administrative and organizational support to the executive and team.
• Help manage schedules, tasks, follow-ups, and daily priorities.
• Keep information, documents, and workflows organized and current.
• Learn and use new software and digital tools quickly.
• Assist with task and project management using platforms like Monday.com.
• Proactively identify tasks or areas where more support is needed.
• Follow up on outstanding items to help ensure deadlines and priorities are met.
• Support general business operations and other administrative needs.
• Communicate professionally with internal and external contacts.
• Continuously look for ways to improve organization, efficiency, and workflow.

Skills

Executive Assistant

Tech-savvy

Proactive

Independent worker

Spanish (native)

English (fluent)

Tools

Monday.com

Job description

Job Title: Executive Assistant

About The Company

Our client is a luxury lifestyle technology and smart-home integration company. They design, install, and service advanced technology solutions for homes and businesses, including smart lighting, audio-video systems, security, and networking.

Job Description

We are seeking a proactive and highly organized Executive Assistant. You will support the team with daily administrative and organizational tasks. The ideal candidate is tech-savvy, resourceful, and eager to learn. You should be comfortable learning new tools and processes independently. You should also look for ways to improve team efficiency and effectiveness. We want someone who asks, \"What else can I do to help?\" instead of waiting for instructions.

Responsibilities Of The Role

• Provide administrative and organizational support to the executive and team.
• Help manage schedules, tasks, follow-ups, and daily priorities.
• Keep information, documents, and workflows organized and current.
• Learn and use new software and digital tools quickly.
• Assist with task and project management using platforms like Monday.com.
• Proactively identify tasks or areas where more support is needed.
• Follow up on outstanding items to help ensure deadlines and priorities are met.
• Support general business operations and other administrative needs.
• Communicate professionally with internal and external contacts.
• Continuously look for ways to improve organization, efficiency, and workflow.

Required Experience And Qualifications

• Previous experience as an Executive Assistant or in a similar administrative support role.
• Strong technology skills and ability to quickly learn new tools and software.
• Highly proactive, resourceful, and eager to learn.
• Strong initiative and ability to anticipate needs.
• Excellent organizational and follow-up skills.
• Comfortable working independently and taking ownership of tasks.
• A natural problem-solver who looks for ways to be helpful without being asked.
• Native Spanish speaker.
• Strong English communication skills.
• High attention to detail and ability to manage multiple priorities.

Preferred Skills

• Experience with Monday.com.

Personality

• Curious, dependable, tech-savvy, and proactive.
• Confident in learning new systems and figuring things out.
• Takes ownership, anticipates needs, and looks for ways to make the executive's and team's lives easier.

Software & Tools

• Monday.com (preferred)

Schedule

Monday–Friday, 9:00 AM – 5:00 PM Pacific Time

Salary And Benefits

• Payment in USD or Local Currency according to candidate's preference.
• Full-time remote opportunity.