Executive Assistant

Mundo Everest; Caracas; Hybrid; VES 10,563,000 - 21,127,000; Full time

Job summary

Mundo Everest in Caracas is hiring a full-time Executive Assistant to support our executive leadership in a hybrid work environment. You will manage calendars, coordinate meetings, and organize travel, while ensuring timely follow-up on action items.

You will prepare and track expense reports, handle correspondence, draft and review documents, and maintain organized records. The role serves as the primary contact for internal and external stakeholders, requiring clear communication and

Qualifications

• Manage calendars, meetings, travel and executive priorities.
• Document preparation, filing and office coordination.
• Expense reports prepared with attention to detail.
• Excellent written and verbal communication with executives and partners.
• Proficient in Microsoft Office or Google Workspace; professional discretion.

Responsibilities

• Serve as primary point of contact for internal and external stakeholders.
• Prepare, draft and review documents and correspondence.
• Support special projects and streamline administrative processes.
• Anticipate executive needs in a fast-paced environment.

Skills

Calendar management

Travel coordination

Executive support

Meeting coordination

Documentation

Confidentiality

Time management

Communication skills

Software proficiency

Education

High school diploma

Associate or bachelor's degree (preferred)

Tools

Microsoft Office

Google Workspace

Digital collaboration tools

Job description

Role Description

This full-time Executive Assistant role at Mundo Everest is a hybrid position based in Caracas, with a mix of on-site work and some work-from-home flexibility. The Executive Assistant will manage calendars, coordinate meetings, and organize travel arrangements for executive leadership. Daily tasks include preparing and tracking expense reports, handling correspondence, drafting and reviewing documents, and maintaining organized records and files. The role also involves serving as a primary point of contact for internal and external stakeholders, ensuring clear communication and timely follow-up on action items. The Executive Assistant will support special projects, help streamline administrative processes, and proactively anticipate executive needs in a fast-paced environment.

Qualifications

• Strong Executive Administrative Assistance and Executive Support skills to manage calendars, meetings, travel, and executive priorities.
• Experience with Administrative Assistance, including document preparation, filing, and office coordination.
• Proficiency in creating, reviewing, and reconciling Expense Reports with attention to detail and accuracy.
• Excellent Communication skills, both written and verbal, to interact with executives, team members, and external partners.
• Proficient in common productivity software (e.g., Microsoft Office or Google Workspace) and digital collaboration tools.
• Demonstrated ability to handle confidential information with discretion and professionalism.
• Strong organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines.
• Previous experience supporting senior leaders or executives; experience in hybrid or fast-paced environments is an advantage.
• High school diploma required; an associate or bachelor’s degree in Business Administration or a related field is preferred.
• Fluency in Spanish and working proficiency in English are beneficial.