Commercial Administrative Assistant (Remote)

Top Notch Roofing Inc; Caracas; Remote; VES 16,549,000 - 19,822,000; Full time

Benefits offered by this job

Remote work

Job summary

Top Notch Roofing is seeking a Commercial Administrative Assistant to support the Commercial Sales Consultant, owning their calendar, tracking commitments, and driving follow-through. The role emphasizes structure, accountability, and precise coordination of estimates and CRM data.

The position is remote (PST hours), full-time, with compensation of $1,900/month USD. Ideal candidates are experienced in CRM systems, pricing, and multi-priority coordination to back a growth-focused sales team.

Qualifications

• Owns the structure for a senior leader and supports scheduling and tracking commitments.
• 2+ years supporting a senior leader with calendar/structure responsibility.
• Excellent written English and comfort with measurements, pricing, and spreadsheets.
• Experience with JobNimbus or similar CRM systems.
• Ability to manage multiple priorities remotely and maintain CRM accuracy (95-100%).

Responsibilities

• Build and defend the Sales Consultant's weekly schedule with zero conflicts.
• Track every commitment through to completion with zero missed follow-ups.
• Prepare take-offs and estimates, including specs, EagleView measurements, and pricing templates.
• Keep JobNimbus accurate with a 95-100% CRM accuracy standard.
• Proactively flag stalled items before they become problems.
• Keep the Sales Consultant organized, prepared, and focused on revenue-generating activities.

Skills

Calendar management

CRM experience

Written English

Organizational skills

Tools

JobNimbus

EagleView

Excel

Job description

Top Notch Roofing -- Commercial Sales Division

Remote (PST Hours) | Full-Time | $1,900/month USD

Top Notch Roofing is a GAF Master Elite certified commercial roofing company serving the Fraser Valley for over 30 years.

Be the Structure Behind the Rainmaker.

We're looking for a Commercial Administrative Assistant to support our Commercial Sales Consultant -- owning their calendar, tracking every commitment, driving follow-through, and supporting estimating.

This role is the counterweight to a driven, relationship-first salesperson. You bring the structure they lack with a firm hand, warm heart.

What You'll Own

• Build and defend the Sales Consultant's weekly schedule with zero conflicts
• Track every commitment through to completion with zero missed follow-ups
• Prepare take-offs and estimates, including specs, EagleView measurements, and pricing templates
• Keep JobNimbus accurate with a 95-100% CRM accuracy standard
• Proactively flag stalled items before they become problems
• Keep the Sales Consultant organized, prepared, and focused on revenue-generating activities

Who Thrives

• Assertive warmth: Comfortable holding a senior leader accountable while maintaining a positive working relationship
• Self-starting: Builds their own systems and doesn't wait for direction
• Relentless follow-through: Personally offended by dropped balls
• Precision: Verifies rather than assumes
• Ownership mindset: Sees what needs to happen and makes sure it gets done

Who Doesn't

• Conflict-avoidant or uncomfortable correcting a senior leader
• Waits for direction or asks, "What do you need me to do?"
• Gauges performance by the boss's mood rather than their own standard
• Lets commitments, follow-ups, or details slip through the cracks

What You Bring

• 2+ years supporting a senior leader where you owned the structure
• Proven experience building or owning a tracking system, CRM, or calendar
• Excellent written English
• Comfort with measurements, pricing, and spreadsheets
• JobNimbus or similar CRM experience
• Strong organizational skills and the ability to manage multiple priorities remotely

Compensation & Logistics

• $1,900/month USD
• Full-time, remote; must be available during PST hours

Let's Build Something That Lasts

Top Notch Roofing is looking for someone who wants to become an essential part of the team bringing structure, consistency, and follow-through to a growing commercial sales operation.