Commercial Administrative Assistant (Remote)

Top-Notch-Roofing; Caracas; A distancia; VES 16.721.000 - 20.028.000; Jornada completa

Descripción de la vacante

Top Notch Roofing is seeking a Commercial Administrative Assistant to support a Commercial Sales Consultant remotely. You will own the calendar, track commitments, and help with estimates using EagleView measurements and pricing templates, while maintaining precise CRM records.

You should be comfortable working in PST hours, with strong written English and an ownership mindset to keep processes tight and revenue-focused. This full-time remote role emphasizes structure and follow-through.

Formación

• 2+ years supporting a senior leader and owning the structure.
• Proven experience building or owning a tracking system, CRM, or calendar.
• Excellent written English.
• Comfort with measurements, pricing, and spreadsheets.
• JobNimbus or similar CRM experience.
• Strong organizational skills and the ability to manage multiple priorities remotely.

Responsabilidades

• Build and defend the Sales Consultant's weekly schedule with zero conflicts.
• Track every commitment through to completion with zero missed follow-ups.
• Prepare take-offs and estimates, including specs, EagleView measurements, and pricing templates.
• Keep JobNimbus accurate with a 95-100% CRM accuracy standard.
• Proactively flag stalled items before they become problems.
• Keep the Sales Consultant organized, prepared, and focused on revenue-generating activities.

Conocimientos

Support senior leader

Tracking system/CRM/calendar

Excellent written English

Measurements, pricing & spreadsheets

JobNimbus or CRM experience

Remote multi-priority organization

Herramientas

JobNimbus

Descripción del empleo

Top Notch Roofing -- Commercial Sales Division

Commercial Administrative Assistant (Remote)

Remote (PST Hours) | Full-Time | $1,900/month USD

Be the Structure Behind the Rainmaker.

Top Notch Roofing is a GAF Master Elite certified commercial roofing company serving the Fraser Valley for over 30 years. We're looking for a Commercial Administrative Assistant to support our Commercial Sales Consultant -- owning their calendar, tracking every commitment, driving follow-through, and supporting estimating.

This role is the counterweight to a driven, relationship-first salesperson. You bring the structure they lack with a "firm hand, warm heart."

What You'll Own

• Build and defend the Sales Consultant's weekly schedule with zero conflicts
• Track every commitment through to completion with zero missed follow-ups
• Prepare take-offs and estimates, including specs, EagleView measurements, and pricing templates
• Keep JobNimbus accurate with a 95-100% CRM accuracy standard
• Proactively flag stalled items before they become problems
• Keep the Sales Consultant organized, prepared, and focused on revenue-generating activities

Who Thrives

• Assertive warmth: Comfortable holding a senior leader accountable while maintaining a positive working relationship
• Self-starting: Builds their own systems and doesn't wait for direction
• Relentless follow-through: Personally offended by dropped balls
• Precision: Verifies rather than assumes
• Ownership mindset: Sees what needs to happen and makes sure it gets done

Who Doesn't

• Conflict-avoidant or uncomfortable correcting a senior leader
• Waits for direction or asks, "What do you need me to do?"
• Gauges performance by the boss's mood rather than their own standard
• Lets commitments, follow-ups, or details slip through the cracks

What You Bring

• 2+ years supporting a senior leader where you owned the structure
• Proven experience building or owning a tracking system, CRM, or calendar
• Excellent written English
• Comfort with measurements, pricing, and spreadsheets
• JobNimbus or similar CRM experience
• Strong organizational skills and the ability to manage multiple priorities remotely

Compensation & Logistics

• $1,900/month USD
  
• Full-time, remote; must be available during PST hours

Let's Build Something That Lasts

Top Notch Roofing is looking for someone who wants to become an essential part of the teambringing structure, consistency, and follow-through to a growing commercial sales operation.