Commercial Administrative Assistant (Remote)

Top Notch Roofing; Caracas; A distancia; VES 15.444.000 - 20.895.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Remote role (PST hours)

Full-time employment

Competitive compensation

Descripción de la vacante

Top Notch Roofing is seeking a Commercial Administrative Assistant to support the Commercial Sales Consultant. This remote, full-time role involves owning the calendar, tracking commitments, and driving follow-through to keep deals moving.

You’ll build and defend the weekly schedule, manage JobNimbus/CRM data with high accuracy, and assist with take-offs and pricing templates while maintaining strong written English and remote coordination across PST hours.

Formación

• 2+ years supporting a senior leader with systems ownership.
• Experience building or owning a tracking system, CRM, or calendar.
• Excellent written English and comfort with measurements, pricing, and spreadsheets.

Responsabilidades

• Build and defend the Sales Consultant's weekly schedule with zero conflicts.
• Track every commitment through to completion with zero missed follow-ups.
• Prepare take-offs and estimates, including specs, EagleView measurements, and pricing templates.
• Keep JobNimbus accurate with a 95-100% CRM accuracy standard.
• Proactively flag stalled items before they become problems.
• Keep the Sales Consultant organized, prepared, and focused on revenue-generating activities.

Conocimientos

Calendar ownership

CRM tracking

JobNimbus or similar CRM

Spreadsheet proficiency

Written English

Remote work

Herramientas

JobNimbus

Pricing templates

Descripción del empleo

Top Notch Roofing -- Commercial Sales Division

Commercial Administrative Assistant (Remote)

Remote (PST Hours) | Full-Time | $1,900/month USD

Be the Structure Behind the Rainmaker.

Top Notch Roofing is a GAF Master Elite certified commercial roofing company serving the Fraser Valley for over 30 years. We're looking for a Commercial Administrative Assistant to support our Commercial Sales Consultant -- owning their calendar, tracking every commitment, driving follow-through, and supporting estimating.

This role is the counterweight to a driven, relationship-first salesperson. You bring the structure they lack with a "firm hand, warm heart."

What You'll Own

• Build and defend the Sales Consultant's weekly schedule with zero conflicts
• Track every commitment through to completion with zero missed follow-ups
• Prepare take-offs and estimates, including specs, EagleView measurements, and pricing templates
• Keep JobNimbus accurate with a 95-100% CRM accuracy standard
• Proactively flag stalled items before they become problems
• Keep the Sales Consultant organized, prepared, and focused on revenue-generating activities

Who Thrives

• Assertive warmth: Comfortable holding a senior leader accountable while maintaining a positive working relationship
• Self-starting: Builds their own systems and doesn't wait for direction
• Relentless follow-through: Personally offended by dropped balls
• Precision: Verifies rather than assumes
• Ownership mindset: Sees what needs to happen and makes sure it gets done

Who Doesn't

• Conflict-avoidant or uncomfortable correcting a senior leader
• Waits for direction or asks, "What do you need me to do?"
• Gauges performance by the boss's mood rather than their own standard
• Lets commitments, follow-ups, or details slip through the cracks

What You Bring

• 2+ years supporting a senior leader where you owned the structure
• Proven experience building or owning a tracking system, CRM, or calendar
• Excellent written English
• Comfort with measurements, pricing, and spreadsheets
• JobNimbus or similar CRM experience
• Strong organizational skills and the ability to manage multiple priorities remotely

Compensation & Logistics

• $1,900/month USD
  
• Full-time, remote; must be available during PST hours

Let's Build Something That Lasts

Top Notch Roofing is looking for someone who wants to become an essential part of the teambringing structure, consistency, and follow-through to a growing commercial sales operation.