Commercial Administrative Assistant (Remote)

Top Notch Roofing Inc; Caracas; Remote; VES 15,755,000 - 21,315,000; Full time

Job summary

Top Notch Roofing is seeking a Commercial Administrative Assistant to support a Senior Commercial Sales Consultant. This remote role requires PST hours, full-time commitment, and the ability to manage calendars, commitments, take-offs, EagleView measurements, and pricing templates.

You will maintain JobNimbus CRM accuracy, flag stalled items, and keep the team organized and focused on revenue generation, while delivering precise written communications.

Qualifications

• 2+ years supporting a senior leader with calendar/structure ownership.
• Experience building or owning a tracking system, CRM, or calendar.
• Excellent written English.
• Comfort with measurements, pricing, and spreadsheets.

Responsibilities

• Build and defend the Sales Consultant's weekly schedule with zero conflicts.
• Track every commitment through to completion with zero missed follow-ups.
• Prepare take-offs and estimates, including specs, EagleView measurements, and pricing templates.
• Keep JobNimbus accurate with a 95-100% CRM accuracy standard.
• Proactively flag stalled items before they become problems.
• Keep the Sales Consultant organized, prepared, and focused on revenue-generating activities.

Skills

Calendar management

Follow-through

Organizational skills

Written English

Pricing & estimates

Multitasking

Tools

JobNimbus CRM

Job description

Top Notch Roofing -- Commercial Sales Division

Commercial Administrative Assistant (Remote)

Remote (PST Hours) | Full-Time | $1,900/month USD

Be the Structure Behind the Rainmaker.

Top Notch Roofing is a GAF Master Elite certified commercial roofing company serving the Fraser Valley for over 30 years. We're looking for a Commercial Administrative Assistant to support our Commercial Sales Consultant -- owning their calendar, tracking every commitment, driving follow-through, and supporting estimating.

This role is the counterweight to a driven, relationship-first salesperson. You bring the structure they lack with a "firm hand, warm heart."

What You'll Own

• Build and defend the Sales Consultant's weekly schedule with zero conflicts
• Track every commitment through to completion with zero missed follow-ups
• Prepare take-offs and estimates, including specs, EagleView measurements, and pricing templates
• Keep JobNimbus accurate with a 95-100% CRM accuracy standard
• Proactively flag stalled items before they become problems
• Keep the Sales Consultant organized, prepared, and focused on revenue-generating activities

Who Thrives

• Assertive warmth: Comfortable holding a senior leader accountable while maintaining a positive working relationship
• Self-starting: Builds their own systems and doesn't wait for direction
• Relentless follow-through: Personally offended by dropped balls
• Precision: Verifies rather than assumes
• Ownership mindset: Sees what needs to happen and makes sure it gets done

Who Doesn't

• Conflict-avoidant or uncomfortable correcting a senior leader
• Waits for direction or asks, "What do you need me to do?"
• Gauges performance by the boss's mood rather than their own standard
• Lets commitments, follow-ups, or details slip through the cracks

What You Bring

• 2+ years supporting a senior leader where you owned the structure
• Proven experience building or owning a tracking system, CRM, or calendar
• Excellent written English
• Comfort with measurements, pricing, and spreadsheets
• JobNimbus or similar CRM experience
• Strong organizational skills and the ability to manage multiple priorities remotely

Compensation & Logistics

• $1,900/month USD
• Full-time, remote; must be available during PST hours

Let's Build Something That Lasts

Top Notch Roofing is looking for someone who wants to become an essential part of the teambringing structure, consistency, and follow-through to a growing commercial sales operation.