Youth Programs Scheduler — Part Time

Utah Jazz; Sandy (UT); On-site; USD 17,000 - 28,000; Part time

Job summary

The Utah Jazz seeks a part-time Youth Scheduling Coordinator to create, manage, and adjust schedules for Jazz Youth Programs, including Bantam, Lady Notes, and 3v3 leagues. The role supports events, camps, and clinics, collaborating with staff, coaches and participants to ensure smooth execution.

Average 20 hours per week, primarily Sept through Mar, with peak scheduling periods offering more hours. Strong organization and communication are essential for success in a fast-paced environment.

Qualifications

• High school diploma or equivalent; college coursework preferred.
• Strong organizational skills with attention to detail.
• Ability to manage multiple projects and deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Google Workspace and Microsoft Office Suite.
• Ability to learn scheduling and league management software.
• Strong problem-solving and critical-thinking skills.
• Ability to work independently while contributing to a team.
• Availability to work flexible hours, including evenings and weekends.
• Must be at least 18 years of age.
• Must possess a valid Utah driver's license.
• Must pass a Motor Vehicle Report (MVR) screening.

Responsibilities

• Create, manage, and maintain schedules for Jazz Youth programs, including Jazz Bantam, Lady Notes, 3v3 tournaments, and other leagues or events.
• Utilize scheduling software to build and update league and tournament schedules.
• Ensure schedules are accurate, balanced, and aligned with facility availability and program requirements.
• Make schedule adjustments as needed due to facility changes, team requests, weather impacts, or other unforeseen circumstances.
• Communicate schedule updates and changes to staff, partners, participants, officials, and other stakeholders.
• Monitor scheduling conflicts and proactively identify solutions.
• Maintain scheduling records, reports, and documentation.
• Support administrative tasks related to Youth Programs.
• Assist with data entry, reporting, and program organization.
• Maintain accurate records and information across scheduling platforms and databases.
• Respond to scheduling-related inquiries from participants, coaches, and partners.
• Assist with planning and execution of Junior Jazz parties and special events.
• Assist with camps, clinics, tournaments, and community events as needed.
• Help with event setup, breakdown, registration, and participant engagement.
• Support large-scale events and other Youth Programs initiatives.

Skills

Organizational skills

Attention to detail

Communication skills

Time management

Problem solving

Education

High school diploma

Tools

Google Workspace

Microsoft Office

Scheduling software

Job description

The Utah Jazz seeks a part-time Youth Scheduling Coordinator to create, manage, and adjust schedules for Jazz Youth Programs, including Bantam, Lady Notes, and 3v3 leagues. The role supports events, camps, and clinics, collaborating with staff, coaches and participants to ensure smooth execution.

Average 20 hours per week, primarily Sept through Mar, with peak scheduling periods offering more hours. Strong organization and communication are essential for success in a fast-paced environment.