Postdoc Programs Coordinator — Admin & Operations

Stanford University; Palo Alto (CA); Hybrid; USD 70,000 - 95,000; Full time

Job summary

Stanford University’s Department of Medicine seeks a Postdoc Coordinator to support our educational team. This Administrative Associate 3 role oversees postdoctoral appointment procedures, visa processing, payroll, benefits, and leave coordination, serving as the liaison with key university offices.

Hybrid opportunity with responsibilities spanning calendar management, event coordination, budget oversight, and documentation.

Qualifications

• High school diploma and four years of administrative experience.
• Strong organizational and attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage calendars, travel, events, and budgets.

Responsibilities

• Act on behalf of supervisor to establish priorities and resolve administrative problems.
• Schedule, organize, and operate conferences, seminars, and events within budget.
• Draft documents for presentations, handouts, grants, and reports; edit and fact-check.
• Plan calendars, resolve conflicts, and arrange travel per policies.
• Create complex reports and spreadsheets using specialized software.
• Oversee financial transactions, monitor budgets, and reconcile statements.
• Coordinate routine maintenance and office moves or renovations.
• May supervise staff and set deadlines while reviewing work quality.

Skills

Advanced computer skills

Organizational skills

Verbal and written communication

Customer service

Prioritization and multitasking

Initiative and ownership

Judgment and decision making

Education

High school diploma

Job description

Stanford University’s Department of Medicine seeks a Postdoc Coordinator to support our educational team. This Administrative Associate 3 role oversees postdoctoral appointment procedures, visa processing, payroll, benefits, and leave coordination, serving as the liaison with key university offices.

Hybrid opportunity with responsibilities spanning calendar management, event coordination, budget oversight, and documentation.