Administrative Coordinator (Hybrid Opportunity)

Stanford University; Stanford (CA); Hybrid; USD 45,000 - 60,000; Full time

Job summary

Stanford CARE is seeking a highly motivated Administrative Coordinator to provide administrative and program coordination support under general supervision. This hybrid role focuses on CARE's youth education initiatives, including the CARE Explorers high school program, while also contributing to CARE's events and operations.

Reporting to the Associate Director of Operations, the role involves on-site coordination two days per week at 3180 Porter Dr., with additional on-campus presence during

Job description

The Stanford Center for Asian Health Research and Education (CARE), under the Division for Research and Education in Academic Medicine (DREAM), is the only medical center among top US universities devoted to advancing the health of Asians worldwide through increasing knowledge, empowering education, and positively impacting clinical care.

Stanford CARE is seeking a highly motivated and detail-oriented Administrative Coordinator (Administrative Associate 2) to provide administrative and program coordination support under general supervision. This position will primarily focus on supporting CARE's youth education initiatives — including the CARE Explorers high school program — while also contributing to CARE's broader event and operations activities. This role requires the ability to work in a hybrid environment and will report to CARE's Associate Director of Operations, with a dotted-line relationship to the Education Program Manager for the CARE educational programming duties, and Operations Specialist for event-related duties.

Duties include:

• Overseeing the day-to-day planning, logistics, and operational execution of CARE's youth summer program – Stanford CARE Explorers – serving as the primary on-site point of contact for students, parents, and staff.
• Collecting and managing all program registration documentation, including registration forms, medical waivers, and consent forms, in compliance with Stanford University policies.
• Developing and maintaining detailed program schedules, including room reservations, catering, parking, and communications with participants, families, speakers, and staff.
• Ensuring all safety protocols are followed and that programs comply with relevant regulations and guidelines.
• Collecting participant and family feedback to assess program quality and drive continuous improvement.
• Supporting Stanford CARE events, conferences, seminars, and webinars under the direction of the Operations Specialist, including logistics coordination, vendor liaison, travel support to visitors and faculty, and materials preparation.
• Drafting and generating routine communications and coordinating the production and dissemination of program and event materials.
• This role is hybrid, with 2 days onsite at 3180 Porter Dr. per week. During our 2-week on-campus programs (e.g., our High School program), daily on-site presence is required to support events and programming.

* - Other duties may also be assigned