Youth Programs & Events Administrative Coordinator

Stanfordlivetickets; Palo Alto (CA); Hybrid; USD 55,000 - 65,000; Full time

Job summary

Stanford CARE seeks a highly motivated Administrative Coordinator to provide administrative and program coordination support for our youth education initiatives, including the CARE Explorers high school program. The role blends office duties with event and operations tasks in a hybrid environment.

Reporting to the Associate Director of Operations, you will manage registrations, schedules, safety compliance, and on-site logistics for summer programs, conferences, and webinars, with several

Qualifications

• Detail-oriented administrative coordination experience.
• Experience supporting programs and events is a plus.
• Comfortable in a hybrid work environment and coordinating with multiple stakeholders.

Responsibilities

• Overseeing day-to-day planning, logistics, and on-site coordination for CARE's youth summer program – Stanford CARE Explorers.
• Managing registration documents, waivers, and consent forms in line with Stanford policies.
• Developing program schedules, including room reservations, catering, parking, and participant communications.
• Ensuring safety protocols and compliance with relevant regulations and guidelines.
• Collecting participant feedback to assess program quality and drive continuous improvement.
• Supporting CARE events, conferences, seminars, and webinars with logistics, vendor liaison, travel support, and materials preparation.
• Drafting routine communications and coordinating production and dissemination of program materials.
• Hybrid role with 2 days onsite per week at 3180 Porter Dr; daily on-site presence during on-campus programs.

Skills

Detail-oriented

Administrative coordination

Event support

Job description

Stanford CARE seeks a highly motivated Administrative Coordinator to provide administrative and program coordination support for our youth education initiatives, including the CARE Explorers high school program. The role blends office duties with event and operations tasks in a hybrid environment.

Reporting to the Associate Director of Operations, you will manage registrations, schedules, safety compliance, and on-site logistics for summer programs, conferences, and webinars, with several