Workspace & Occupancy Data Coordinator

ABM Industries; Mountain View (CA); On-site; USD 110,000 - 120,000; Full time

Job summary

ABM Industries is seeking a data coordination professional to maintain occupancy planning data, seating records, and related workplace information in the Bay Area. You will manage new hire/termination seating data, perform regular audits, and collaborate with Occupancy Planners to handle moves and space changes.

This role requires 1–3 years in data coordination or facilities, strong attention to detail, and proficiency with Excel/Google Sheets. Travel between Bay Area offices is expected.

Qualifications

• 1–3 years of experience in data coordination or workplace operations.
• Strong attention to detail and data accuracy.
• Proficiency with Excel and Google Sheets.
• Strong organizational and communication skills.
• Ability to travel regularly between Bay Area office locations.

Responsibilities

• Maintain and update occupancy planning data, seating assignments, and workplace records.
• Manage new hire and termination reports to ensure employee seating information is accurate and up to date.
• Conduct regular site audits to validate: Assigned seats and team locations; Available and unassigned space; Space changes and workplace conditions; Seating and floor plan accuracy.
• Partner with Occupancy Planners to support small space moves, seating adjustments, and team shuffles.
• Track and document workplace changes, including relocations, seating updates, and space modifications.
• Support occupancy reporting, data cleanup, and ongoing improvements to planning tools and trackers.
• Collaborate with Workplace, Facilities, and cross-functional partners to resolve data discrepancies.

Skills

Data coordination

Workplace operations

Facilities

Excel

Google Sheets

Attention to detail

Communication

Travel

Tools

CAFM/IWMS tools

Job description

ABM Industries is seeking a data coordination professional to maintain occupancy planning data, seating records, and related workplace information in the Bay Area. You will manage new hire/termination seating data, perform regular audits, and collaborate with Occupancy Planners to handle moves and space changes.

This role requires 1–3 years in data coordination or facilities, strong attention to detail, and proficiency with Excel/Google Sheets. Travel between Bay Area offices is expected.