Occupancy Planner

ABM Industries; Mountain View (CA); On-site; USD 110,000 - 120,000; Full time

Job summary

ABM Industries in Mountain View, CA, is seeking a Workplace Strategy & Occupancy Planning professional to turn data into actionable space decisions. You will develop scenarios, stacking plans, and migration strategies to align seat supply with business demand and future growth.

This role requires 2+ years in occupancy planning or corporate real estate, a Bachelor's degree, and proficiency with CAFM tools like Tririga or Archibus.

Qualifications

• Bachelor's degree in Architecture, Project Management, Business, or related field.
• 2+ years of experience in workplace strategy or occupancy planning.
• Strong data-to-insight and storytelling skills.
• Excellent communication with executives and end users.

Responsibilities

• Support scenario planning that aligns with seat supply and business demand, ensuring the portfolio is optimized for both current needs and future growth.
• Develop and maintain stacking plans, adjacency maps, and migration strategies that tell a visual story of how space adapts to change.
• Translate organizational shifts into data-backed recommendations balancing efficiency and agility.
• Partner on hybrid work strategy, workplace transformation, and space densification.
• Maintain and update space management software to ensure real-time accuracy of seating charts, team allocations, and floor plans.
• Collect and maintain accurate headcount and space utilization data from business units to inform space planning and workplace needs.

Skills

Strategic mindset

Data analytics

Cross-functional collaboration

Communication skills

Workplace analytics tools

Education

Bachelor's degree

Tools

Tririga

Archibus

CAFM platforms

Job description

Pay: $110-120K/Annually The pay listed is the Salaried rate for this position. A specific offer will vary based on applicant's experience, skills, abilities, geographic location, and alignment with market data.

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM 2025 Employee Benefits | Staff and Management Team Members

Occupancy Planning Expertise:

• Support scenario planning that aligns with seat supply and business demand, ensuring the portfolio is optimized for both current needs and future growth.
• Develop and maintain stacking plans, adjacency maps, and migration strategies that tel a visual story of how space adapts to change.
• Translate organizational shifts into clear, data-backed recommendations that balance efficiency, and agility.
• Partner on broader initiatives such as hybrid work strategy, and workplace transformation, and space densification.
• Maintain and update space management software to ensure real-time accuracy of seating charts, team allocations, and floor plans.
• Collect and maintain accurate headcount and space utilization data from business units to inform space planning and workplace needs.

Workplace Insights & Analytics:

• Turn complex occupancy data into meaningful insights through dashboards and storytelling that influence leadership decisions.
• Track, analyze, and forecast utilization metrics to drive smarter planning and long-range strategy.
• Manage CAFM/IWMS systems (Tririga, Archibus, etc) to ensure data accuracy and integration across the portfolio.

Stakeholder Relationships:

• Build trusted relationships with business leaders and cross-functional teams, acting as the connective tissue between data, planning, and people.
• Present findings and recommendations in a way that resonates with both analytical and business audiences.
• Collaborate closely with Project Management and FM teams to ensure seamless transitions for moves, restacks, and reorgs.

What You Bring:

• A strategic mindset grounded in data and cross-functional collaboration
• Proficiency in workplace analytics tools (Google Sheets, Excel, Tririga, or CAFM platforms)
• Experience transforming data into visual narratives that influence decisions
• Exceptional communication and relationship building skills-able to navigate stakeholders from execs to end users
• Bachelor's degree required. Idealy in Architecture, Project Management, Business, or a related field
• 2+ years of experience in workplace strategy, occupancy planning, or corporate real estate