Space Coordinator

ABM Industries; Novi (MI); On-site; USD 55,000 - 66,000; Full time

Benefits offered by this job

Benefits package

Job summary

ABM Industries is seeking a detail-oriented Space Coordinator to act as the primary workspace partner for assigned Product Areas. You will bridge gaps between team leaders and Workplace Planning, managing seat allocations and supporting office moves to adapt to growing teams.

Responsibilities include space audits, data reporting, and coordinating with Facility Management and Occupancy Planning to ensure precise floor plans and excellent client service on-site.

Qualifications

• Detail-oriented with strong organizational skills.
• Excellent written and verbal communication with managers.
• Ability to manage multiple floor plans and headcount forecasts.
• Collaborate cross-functionally with FM, WPP, and Occupancy Planning.

Responsibilities

• Serve as primary point of contact for managers within assigned PAs.
• Collect projected headcount information and report accurate data to Workplace Planning.
• Allocate seat assignments and manage move requests for efficient seating.
• Conduct routine space audits and verify floor plans for 100% accuracy.
• Coordinate small team moves and desk changes with Occupancy Planning.
• Provide white-glove client service and answer space questions on-site.

Skills

Space planning

Occupancy management

Move coordination

Client engagement

Cross-functional collaboration

Job description

We are seeking a detail-oriented and proactive Space Coordinator to act as the primary workspace partner for assigned Product Areas (PAs). In this role, you will bridge the gap between team leaders and Workplace Planning, ensuring our physical environments adapt seamlessly to team growth, headcount changes, and daily operational needs. You will manage seat allocations, drive floor plan accuracy, and support office moves while delivering exceptional client service.

Pay $44 per hour. The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant's experience, skills, abilities, geographic location, and alignment with market data.

Benefits

Benefits: ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM Employee Benefits | Staff & Management

Client Engagement & Product Area Partnership

• Serve as the primary point of contact for managers within assigned PAs, understanding unique team dynamics, daily workflows, and equipment requirements.
• Work directly with team leaders to collect projected headcount information and report accurate data back to the Workplace Planning (WPP) team.
• Act as a liaison between leadership and seat assignment requestors to evaluate requests and manage efficient allocation paths.

Space & Occupancy Management

• Conduct routine space audits and field verifications to guarantee seating assignments and floor plans remain 100% accurate; report any discrepancies to WPP.
• Identify and designate seating placements for new hires and internal transfers.
• Escalate capacity constraints, bottlenecks, and broader planning issues to WPP proactively.
• Collaborate with Occupancy Planners on block plans, restacks, and larger scale projects by gathering team location/adjacency data and updating the "people mover" system.
• Coordinate small team moves, desk changes, and localized shifts with Occupancy Planning.

Operations & Move Execution

• Support end-to-end move execution and perform post-move validation checks.
• Partner with cross-functional (xFN) teams-such as Facility Management (FM) to address workspace requests, including adjustments for acoustic panels and other minor environment upgrades.
• Strong Organization & Detail Orientation: Exceptional capability to manage multiple floor plans, seating charts, and headcount forecasts with absolute precision.
• Exceptional Client Engagement: Proven communication and interpersonal skills to build rapport with managers, handle allocation requests tactfully, and provide white-glove support.
• On-Site Agility: Comfortable walking office sites regularly, performing physical audits, and verifying spatial layouts in person.
• Cross-Functional Collaboration: Ability to partner effectively with Occupancy Planning, Workplace Planning, and Facility Management teams.
• Shuffles - working with managers and identifying where to place people, working back and forth with managers. Identifying headcount
• New Hire Process - Seating people, understanding where people need to be seated and where they need to be adjacent to others.

• Accessibility and wayfinding - First POC for all space questions and navigation, provide a hands on support for people who need accommodations, close working relationship and excellent customer service. Understanding ins and outs of individuals needs
• Understanding team special needs - Cabinets, storage, data and ports (specifics), and power needs, adjacencies, spatial needs (SF of each elements, etc)
• Audits and space data consistency: Audits: waydesking checks, furniture audit, clean and well used space, sound proofing
• Proactive space audits to flag before PAs have to submit a ticket. First line of response to either fix low level tech issues or know how to triage
• Can tackle things that are small and don't need approvals.
• Ambassador of the space - Answer any questions, help to support immediate issues.