TTP Receptionist

Glocap Search; New York (NY); On-site; USD 28,413 - 40,467; Full time

Job summary

Glocap Search is seeking a Workplace Experience Associate for their New York City hedge fund client. This role involves greeting staff and visitors, managing parking requests, and ensuring catering needs are met. The ideal candidate possesses a Bachelor’s degree and strong communication skills.

This temp to perm position offers a great opportunity to learn the business from the ground up while providing an excellent employee and guest experience.

Qualifications

• Strong customer service and proactive mindset.
• Strong communication skills both written and oral.
• Ability to meet deadlines, prioritize assignments, and multi-task in a fast-paced environment.

Responsibilities

• Greet staff and visitors.
• Manage parking requests.
• Set up conference rooms and pantry for events.
• Register guests in the visitor system.
• Report pantry equipment issues with vendors.
• Coordinate catering needs, order food.
• Schedule meetings and manage conference calendars.

Skills

Strong customer service and proactive mindset

Strong communication skills

Excellent organizational skills

Attention to detail

Education

Bachelor's Degree

Tools

Microsoft Windows

Outlook

Word

Excel

PowerPoint

Job description

LOCATION: New York, NY (5 days in office)

HOURS: 8:00AM - 5:00PM

COMPENSATION: $25/hr while temping

BACHELOR’S DEGREE: Required

Our client is a hedge fund looking for a Workplace Experience Associate for their NYC office. This is a great opportunity to learn the business from the ground up. This position requires wearing multiple hats and the ideal candidate will have a “no task is too big or too small” mentality. You should expect to interface with our many teams and firm leadership to ensure that all employees and guests have an excellent experience. This role is temp to perm.

Responsibilities

• Greet staff and visitors
• Manage parking requests
• Set up conference rooms and pantry for catering and events
• Register guests in the visitor system
• Report pantry equipment issues with the vendors
• Handle multiple phone lines and forward calls accordingly
• Coordinate catering needs, order food for lunches, meetings, etc.
• Receive and send mail & packages
• Schedule meetings and manage conference room calendars
• Provide support to various teams and departments within the firm
• Communicate with external vendors to ensure day-to-day office activities run smoothly
• Track inventory expenses and compile reports

Requirements

• Strong customer service and proactive mindset
• Enthusiast personality always willing to being resourceful
• Strong communication skills both written and oral
• Excellent organizational and time management skills
• Ability to meet deadlines, prioritize assignments and multi-task in a fast-paced environment
• Attention and focus on details
• Familiarity with Microsoft Windows, Outlook, Word, Excel, and PowerPoint