Legal Talent Events Coordinator

Justia, Inc.; New York (NY); On-site; USD 60,000 - 70,000; Full time

Job summary

Simpson Thacher & Bartlett LLP in New York seeks a meticulous Legal Talent Events Assistant to support administrative, event planning, and onsite production needs for recruiting, development, and engagement programs. This role helps ensure events are organized, welcoming, and delivered to the Firm’s high standards.

You will coordinate logistics, manage calendars and materials, prepare communications and collateral, handle invoices, and assist with post-event reporting.

Qualifications

• Bachelor's degree required; one year of relevant admin/event experience preferred.
• Experience in a law firm or professional services is a plus.
• Strong communication, organization, and attention to detail are essential.

Responsibilities

• Support the Legal Talent team with planning and managing events and programs.
• Coordinate logistics, invitations, RSVPs, signage, materials, and onsite support.
• Prepare communications, agendas, surveys, and collateral for events.
• Assist with invoices, payments, and credit card reconciliations.
• Maintain event calendars, templates, guest lists, and post-event materials.
• Collaborate with vendors, venues, and internal departments on event requirements.
• Assist with post-event reporting and follow-up activities.

Skills

Communication

Attention to detail

Organizational skills

Multitasking

Microsoft Office

Confidential info handling

Proactive problem solving

Team player

Adaptability

Creative thinking

Education

Bachelor's degree

HR / Hospitality / Event Mgmt / Communications / Business coursework

Tools

MS Office

Event platforms / database tools

Job description

Simpson Thacher & Bartlett LLP in New York seeks a meticulous Legal Talent Events Assistant to support administrative, event planning, and onsite production needs for recruiting, development, and engagement programs. This role helps ensure events are organized, welcoming, and delivered to the Firm’s high standards.

You will coordinate logistics, manage calendars and materials, prepare communications and collateral, handle invoices, and assist with post-event reporting.