Workplace Operations Coordinator - Part-Time

ALKU; Shawsheen Village (MA); On-site; USD 28,000 - 30,000; Part time

Benefits offered by this job

Comprehensive onboarding and training

Job summary

ALKU is seeking a part-time Workplace Operations Coordinator in Andover, MA to support frontend operations at the HQ reception and daily office logistics. The role involves managing guest flow, interview logistics with IR, and calendar coordination, ensuring a welcoming, efficient office environment.

The position requires strong organizational and communication skills, is 28 hours per week on-site, and includes comprehensive onboarding and training to help the office run smoothly.

Qualifications

• Excellent organizational and time-management skills.
• Ability to multitask and thrive in a fast-paced environment.
• Strong verbal and written communication skills.
• Personable, self-motivated, and hard-working.
• Exceptional customer service skills with a strong sense of task ownership through completion.

Responsibilities

• Serve as the primary point of contact and representative for ALKU at the HQ reception desk, ensuring a welcoming, professional atmosphere for all employees, candidates, and visitors.
• Partner closely with Internal Recruiting (IR) to coordinate interview arrival logistics, candidate flow, and calendar updates.
• Maintain and manage the central guest calendar and reception schedule.
• Act as an active culture driver within HQ, setting a high-energy, positive tone for the office.
• Oversee the daily physical presentation, cleanliness, and functional flow of kitchens and common areas.
• Own inventory management for office supplies, executive kitchen stock, and snack inventory across HQ and Training Centers (including ordering, organizing, and routine audits).
• Serve as the on-site point of contact for daily office vendors, deliveries, and routine building maintenance requests.
• Manage office ambiance, including background music and general setup, ensuring a vibrant and productive environment.
• Manage all incoming and outgoing company mail and packages, including creating external shipping labels.
• Lead the setup, execution, and breakdown for daily Executive Team catering, special events, and weekly Thursday bagel order.
• Assist Workplace Operations Team with ad-hoc administrative tasks, operational projects, and facilities initiatives as needed.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Customer service

Job description

Workplace Operations Coordinator - Part-Time

Andover, MA

Job Title: Workplace Operations Coordinator

Location: Andover, MA - Part Time (approx. 28 hours/week)

Pay: $20.00 – $22.00 / hour

At this time, we are prioritizing candidates who are looking for a long-term part-time position.

About ALKU

Your next big career move starts here, join us at an organization that has been voted Best Place to Work for the past decade.

Join one of the fastest-growing, top-rated staffing firms in the country. ALKU is a specialized consulting and staffing firm that connects exceptional talent with organizations across Technology, Life Sciences, Healthcare IT, Government, and other highly specialized industries. Since our founding, we've built our business around expertise, long-term relationships, and delivering an exceptional experience for both our clients and consultants.

Front Desk Operations & Guest Experience

• Serve as the primary point of contact and representative for ALKU at the HQ reception desk, ensuring a welcoming, professional atmosphere for all employees, candidates, and visitors.
• Partner closely with Internal Recruiting (IR) to coordinate interview arrival logistics, candidate flow, and calendar updates.
• Maintain and manage the central guest calendar and reception schedule.
• Act as an active culture driver within HQ, setting a high-energy, positive tone for the office.

Office Maintenance & Inventory Management

• Oversee the daily physical presentation, cleanliness, and functional flow of kitchens and common areas.
• Own inventory management for office supplies, executive kitchen stock, and snack inventory across HQ and Training Centers (including ordering, organizing, and routine audits).
• Serve as the on-site point of contact for daily office vendors, deliveries, and routine building maintenance requests.
• Manage office ambiance, including background music and general setup, ensuring a vibrant and productive environment.

Mail, Logistics & Executive Support

• Manage all incoming and outgoing company mail and packages, including creating external shipping labels.
• Lead the setup, execution, and breakdown for daily Executive Team catering, special events, and weekly Thursday bagel order.
• Assist Workplace Operations Team with ad-hoc administrative tasks, operational projects, and facilities initiatives as needed.

What We’re Looking For

Required

• Excellent organizational and time-management skills.
• Ability to multitask and thrive in a fast-paced environment.
• Strong verbal and written communication skills.
• Personable, self-motivated, and hard-working.
• Exceptional customer service skills with a strong sense of task ownership through completion.

What We Provide

• Comprehensive onboarding and training from day one

On-site requirements

• Daily shift hours offer flexibility, provided coverage is maintained during peak office traffic and high-volume hours (typically Monday through Thursday).
• 100% on‑site presence during scheduled hours at HQ to ensure front desk coverage, executive catering support, and seamless daily operations.

Physical requirements

• Prolonged periods of sitting at a desk
• Ability to lift, carry, and maneuver items up to 15‑30 lbs (e.g., packages, catering setups, and office inventory/supplies).
• Ability to walk and stand for extended periods while conducting routine rounds throughout the office facility, up to 4 times daily.

What Happens Next

Equal Opportunity Employer

ALKU is an Equal Opportunity Employer committed to fostering an inclusive workplace where all individuals are treated with respect and provided equal employment opportunities. Employment decisions are based on business needs, job‑related qualifications, merit, and performance, without regard to any characteristic protected by applicable federal, state, or local law.

ALKU is committed to providing reasonable accommodations to qualified individuals with disabilities and applicants throughout the hiring process, consistent with applicable law.

**Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.**

ALKU, we are committed to honoring, understanding, and fostering a culture where we celebrate the individuality of each person who walks through our doors. By creating a safe and inclusive space, we value our differences and consistently advocate for one another. Above all, the ALKrew is the heart of ALKU.

Individuals seeking employment at ALKU are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. Completion of the form is entirely voluntary and anonymous. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.