Workplace Operations Coordinator

Doist; Andover (MA); On-site; USD 17,047 - 24,280; Part time

Job summary

ALKU is seeking a Workplace Operations Intern to represent the company at the Andover office reception and provide general administrative support to the Workplace Operations team.

The ideal candidate is organized, a proactive problem-solver, and eager to own office upkeep, scheduling, and guest relations in a fast-paced environment. On-site Monday–Thursday with remote-eligible Fridays; compensation is $15 per hour.

Qualifications

• Strong organizational and time-management abilities.
• Ability to multitask and thrive in a fast-paced environment.
• Clear written and verbal communication skills.
• Personable, self-motivated, and dependable.
• Excellent customer service with ownership and follow-through.

Responsibilities

• Front Desk Hospitality & Guest Relations: be the primary face of ALKU at the reception desk, greet guests, vendors, and interview candidates; coordinate interview schedules with IR team; maintain guest calendar; promote ALKU culture in the Andover office.
• Office Maintenance & Inventory Management: manage kitchen/common area upkeep, restock executive kitchen, monitor and restock office supplies and general inventory, manage snacks, and oversee office ambiance.
• Mail, Logistics & Executive Support: handle incoming/outgoing mail and packages, prepare shipping labels, arrange catering/ lunches for executives, and assist with other administrative projects as needed.

Skills

Organizational skills

Time management

Written and verbal communication

People skills

Customer service

Job description

The primary focus of the Workplace Operations Intern is to represent ALKU at the reception desk and throughout the Andover office while providing general administrative support to the Workplace Operations team. The perfect candidate will be an organized problem solver who is excited to own office upkeep and daily administrative duties. Compensation: $15/hour

Core Responsibilities

• Front Desk Hospitality & Guest Relations Act as the primary face of ALKU at the reception desk, warmly greeting all incoming guests, vendors, and interview candidates. Coordinate directly with the Internal Recruiting (IR) team regarding daily interview schedules. Maintain and organize the guest schedule on the central calendar. Serve as a champion and ambassador of ALKU culture within the Andover office.
• Office Maintenance & Inventory Management Maintain the stock, cleanliness, and basic maintenance of kitchens and common areas. Manage and restock the Executive Kitchen according to team preferences. Monitor, order, and restock office supplies and general operational inventory. Oversee and maintain snack supplies for the Andover office and all designated Training Centers. Manage the Andover office background music to keep the environment high-energy.
• Mail, Logistics & Executive Support Manage all incoming and outgoing company mail and packages, including creating external shipping labels. Coordinate, order, set up, and break down daily company catering and lunch orders for the Executive Team. Place, set up, and break down the weekly Thursday morning bagel orders. Perform additional administrative duties and special operational projects as needed.

Required Skills & Abilities

• Excellent organizational and time-management skills.
• Ability to multitask and thrive in a fast-paced environment.
• Strong verbal and written communication skills.
• Personable, self-motivated, and hard-working.
• Exceptional customer service skills with a strong sense of task ownership through completion.

On-Site Requirements

• Required on-site Monday through Thursday during core business hours to maintain front-desk coverage.
• Fridays are remote-eligible unless specific operational duties or executive catering demands require an on-site presence