Workplace Operations Coordinator - Part-Time

Alkujobs; Andover (MA); On-site; USD 17,047 - 24,280; Part time

Job summary

ALKU in Andover, MA is seeking a Workplace Operations Intern to represent ALKU at the reception desk and provide general administrative support to the Workplace Operations team. You will be organized and proactive in maintaining office upkeep and daily duties.

The role is onsite Monday through Thursday with optional remote Fridays, offering hands-on exposure to facilities, guest relations, and operations, and opportunities to champion ALKU culture.

Qualifications

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.
• Customer service mindset and ownership.

Responsibilities

• Greet guests and manage reception, coordinating with interview schedules.
• Maintain guest calendar and office culture presence.
• Oversee kitchen/common area upkeep and inventory.
• Manage mail, packages, and catering for executive team.
• Support ad-hoc administrative projects as needed.

Skills

Front desk

Organizational

Time management

Communication

Customer service

Job description

The primary focus of the Workplace Operations Intern is to represent ALKU at the reception desk and throughout the Andover office while providing general administrative support to the Workplace Operations team. The perfect candidate will be an organized problem solver who is excited to own office upkeep and daily administrative duties.

Compensation: $15/hour

Core Responsibilities

Front Desk Hospitality & Guest Relations

• Act as the primary face of ALKU at the reception desk, warmly greeting all incoming guests, vendors, and interview candidates.
• Coordinate directly with the Internal Recruiting (IR) team regarding daily interview schedules.
• Maintain and organize the guest schedule on the central calendar.
• Serve as a champion and ambassador of ALKU culture within the Andover office.

Office Maintenance & Inventory Management

• Maintain the stock, cleanliness, and basic maintenance of kitchens and common areas.
• Manage and restock the Executive Kitchen according to team preferences.
• Monitor, order, and restock office supplies and general operational inventory.
• Oversee and maintain snack supplies for the Andover office and all designated Training Centers.
• Manage the Andover office background music to keep the environment high-energy.

Mail, Logistics & Executive Support

• Manage all incoming and outgoing company mail and packages, including creating external shipping labels.
• Coordinate, order, set up, and break down daily company catering and lunch orders for the Executive Team.
• Place, set up, and break down the weekly Thursday morning bagel orders.

• Perform additional administrative duties and special operational projects as needed.

Required Skills & Abilities

• Excellent organizational and time-management skills.
• Ability to multitask and thrive in a fast-paced environment.
• Strong verbal and written communication skills.
• Personable, self-motivated, and hard-working.
• Exceptional customer service skills with a strong sense of task ownership through completion.

On-Site Requirements

Required on-site Monday through Thursday during core business hours to maintain front-desk coverage. Fridays are remote-eligible unless specific operational duties or executive catering demands require an on-site presence

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