Workplace Operations Coordinator - Part-Time

ALKU - Apply Today!; Andover (MA); On-site; USD 17,047 - 24,280; Part time

Job summary

ALKU is seeking a Workplace Operations Intern to represent the company at the reception desk and support the Workplace Operations team in the Andover office. You will be the first welcoming face and handle general administrative duties, helping keep the office running smoothly.

The ideal candidate is organized, detail-oriented, and proactive, with a knack for problem solving and a willingness to own ongoing office upkeep and daily tasks in a fast-paced environment.

Qualifications

• Excellent organizational and time-management skills.
• Ability to multitask and thrive in a fast-paced environment.
• Strong verbal and written communication skills.
• Personable, self-motivated, and hard-working.
• Exceptional customer service skills with a strong sense of task ownership through completion.

Responsibilities

• Act as the primary face of ALKU at the reception desk, warmly greeting all incoming guests, vendors, and interview candidates.
• Coordinate directly with the Internal Recruiting (IR) team regarding daily interview schedules.
• Maintain and organize the guest schedule on the central calendar.
• Serve as a champion and ambassador of ALKU culture within the Andover office.
• Maintain the stock, cleanliness, and basic maintenance of kitchens and common areas.
• Manage and restock the Executive Kitchen according to team preferences.
• Monitor, order, and restock office supplies and general operational inventory.
• Oversee and maintain snack supplies for the Andover office and all designated Training Centers.
• Manage the Andover office background music to keep the environment high-energy.
• Manage all incoming and outgoing company mail and packages, including creating external shipping labels.
• Coordinate, order, set up, and break down daily company catering and lunch orders for the Executive Team.
• Place, set up, and break down the weekly Thursday morning bagel orders.
• Perform additional administrative duties and special operational projects as needed.

Skills

Organizational skills

Time management

Multitasking

Communication

Customer service

Self-motivation

Job description

The primary focus of the Workplace Operations Intern is to represent ALKU at the reception desk and throughout the Andover office while providing general administrative support to the Workplace Operations team. The perfect candidate will be an organized problem solver who is excited to own office upkeep and daily administrative duties.

Compensation: $15/hour

Core Responsibilities

Front Desk Hospitality & Guest Relations

• Act as the primary face of ALKU at the reception desk, warmly greeting all incoming guests, vendors, and interview candidates.
• Coordinate directly with the Internal Recruiting (IR) team regarding daily interview schedules.
• Maintain and organize the guest schedule on the central calendar.
• Serve as a champion and ambassador of ALKU culture within the Andover office.

Office Maintenance & Inventory Management

• Maintain the stock, cleanliness, and basic maintenance of kitchens and common areas.
• Manage and restock the Executive Kitchen according to team preferences.
• Monitor, order, and restock office supplies and general operational inventory.
• Oversee and maintain snack supplies for the Andover office and all designated Training Centers.
• Manage the Andover office background music to keep the environment high-energy.

Mail, Logistics & Executive Support

• Manage all incoming and outgoing company mail and packages, including creating external shipping labels.
• Coordinate, order, set up, and break down daily company catering and lunch orders for the Executive Team.
• Place, set up, and break down the weekly Thursday morning bagel orders.
• Perform additional administrative duties and special operational projects as needed.

Required Skills & Abilities

• Excellent organizational and time-management skills.
• Ability to multitask and thrive in a fast-paced environment.
• Strong verbal and written communication skills.
• Personable, self-motivated, and hard-working.
• Exceptional customer service skills with a strong sense of task ownership through completion.

On-Site Requirements

Required on-site Monday through Thursday during core business hours to maintain front-desk coverage. Fridays are remote-eligible unless specific operational duties or executive catering demands require an on-site presence

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Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time

AtALKU,we are committed to honoring, understanding, and fostering a culture where we celebrate the individuality of each person who walks through our doors. By creating a safe and inclusive space, we value our differences and consistently advocate for one another.Above all, the ALKrew is the heart of ALKU.

Individuals seeking employment at ALKU are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. Completion of the form is entirely voluntary and anonymous. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.