Workplace Experience & Operations Lead

Socure; San Francisco (CA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Socure is seeking a Workplace Experience and Procurement Coordinator to own day-to-day operations across its distributed office hubs. You will ensure remote and in-office locations are accessible, organized, and ready for employees, teams, and leaders to use efficiently.

The role requires a highly organized, proactive, service-oriented candidate who can manage office trackers, coordinate offsites, and troubleshoot access issues while gaining exposure to procurement, vendor operations, and

Qualifications

• Experience in workplace operations, office management, facilities, procurement, vendor coordination, or a similar role.
• Experience supporting distributed teams, coworking spaces, or flexible office models preferred.
• Strong organizational skills with the ability to manage multiple priorities, vendors, requests, and timelines.
• Clear and effective communication across employees, vendors, and cross-functional teams.
• Strong follow-through when managing access, employee requests, vendors, and operational tasks.
• High attention to detail when maintaining trackers, records, POs, invoices, contracts, and documentation.

Responsibilities

• Serve as the day-to-day point of contact for Socure’s office hubs, ensuring locations are organized, functional, and employee-ready.
• Manage office communications and documentation, including access, closures, logistics, events, equipment, and employee questions.
• Coordinate employee office access, onboarding, access lists, troubleshooting, and location-specific requirements.
• Manage corporate mail intake, review, and distribution.
• Coordinate office space for offsites, team meetings, executive visits, collaboration days, and employee events.
• Track office supplies, furniture, snacks, and equipment; submit purchase requests and monitor orders.
• Maintain office contracts, vendor contacts, renewal dates, key terms, and spend visibility.
• Serve as the primary contact for workplace vendors and building management.
• Identify opportunities to streamline workplace operations and improve office usage and employee experience.
• Monitor office needs, employee feedback, and vendor performance to proactively resolve issues.
• Support purchase requests, vendor onboarding, renewals, and procurement documentation.
• Track procurement requests and follow up with stakeholders to keep approvals and purchases moving.
• Partner with Finance, Legal, and business teams to support purchasing and vendor management processes.
• Support Legal, Tax, Accounting, and other teams on office policies, requirements, and compliance needs where appropriate.

Skills

Workplace operations

Office management

Procurement

Vendor coordination

Communication

File & records upkeep

Problem-solving

Independent work

Event coordination

Education

Experience in related roles

Tools

Slack

Google Workspace

Spreadsheets

Zip procurement system

Vendor management processes

Zapier / automation tools

Job description

Socure is seeking a Workplace Experience and Procurement Coordinator to own day-to-day operations across its distributed office hubs. You will ensure remote and in-office locations are accessible, organized, and ready for employees, teams, and leaders to use efficiently.

The role requires a highly organized, proactive, service-oriented candidate who can manage office trackers, coordinate offsites, and troubleshoot access issues while gaining exposure to procurement, vendor operations, and