Workplace Experience Coordinator

Socure; United States; Remote; USD 60,000 - 90,000; Full time

Benefits offered by this job

Comprehensive medical coverage

Remote work option

WFH Allowance

PTO

401k plan

Job summary

Socure is seeking a Workplace Experience and Procurement Coordinator to own day-to-day coordination across its distributed office hubs. You will ensure remote locations are accessible, supported, organized, and ready for employees, teams, and leaders to use effectively.

You'll partner with People, Finance, Legal, Procurement, IT, and business stakeholders to streamline office operations, manage access, onboarding, vendor contacts, PO tracking, and procurement documentation, while delivering a

Qualifications

• Experience supporting distributed teams, coworking spaces, or flexible office models.
• Experience in workplace operations, office management, facilities, procurement, vendor coordination, or a similar role.
• Familiarity with automation and AI tools, such as Zapier.
• Strong organizational skills and ability to manage multiple priorities.

Responsibilities

• Own day-to-day coordination across Socure’s office hubs and ensure locations are organized and employee-ready.
• Serve as the primary contact for workplace vendors and building management.
• Coordinate access, onboarding, location-specific requirements, and issue-resolution.
• Manage office communications, procurement documents, and spend tracking.
• Coordinate offsites, team meetings, and employee events.

Skills

Organization

Procurement

Vendor coordination

Communication

Problem solving

Relationship building

Independent work

Project tracking

Tools

Slack

Google Workspace

Spreadsheets

Zip (procurement system)

Job description

• The Workplace Experience and Procurement Coordinator is a hands‑on workplace operations partner who owns the day-to‑day coordination across Socure’s distributed office hubs. This role ensures our remote office locations are accessible, well‑supported, organized, and ready for employees, teams, and leaders to use effectively
• This is a role for someone who is highly organized, proactive, and service‑oriented — someone who can manage details across multiple office hubs, vendors, stakeholders, and internal communication channels. They will serve as the primary point of coordination for WeWork access, office availability, supplies, furniture, vendor points of contact, and hub‑related communications
• This is also a unique opportunity for an operationally minded coordinator to gain exposure to procurement and vendor operations, including purchase order tracking, vendor coordination, and contract administration, while partnering with vendors more broadly to resolve operational needs
• They will work closely with People, Finance, Legal, Procurement, IT, and business stakeholders to create a consistent, reliable, and welcoming office experience across Socure’s workplace hubs
• Serve as the day‑to‑day point of contact for Socure’s office hubs, ensuring locations are organized, functional, and employee‑ready
• Manage office communications and documentation, including access, closures, logistics, events, equipment, and employee questions
• Coordinate employee office access, onboarding, access lists, troubleshooting, and location‑specific requirements
• Manage corporate mail intake, review, and distribution
• Coordinate office space for offsites, team meetings, executive visits, collaboration days, and employee events
• Track office supplies, furniture, snacks, and equipment; submit purchase requests and monitor orders
• Maintain office contracts, vendor contacts, renewal dates, key terms, and spend visibility
• Serve as the primary contact for workplace vendors and building management
• Identify opportunities to streamline workplace operations and improve office usage and employee experience
• Monitor office needs, employee feedback, and vendor performance to proactively resolve issues
• Support purchase requests, vendor onboarding, renewals, and procurement documentation
• Track procurement requests and follow up with stakeholders to keep approvals and purchases moving
• Partner with Finance, Legal, and business teams to support purchasing and vendor management processes
• Support Legal, Tax, Accounting, and other teams on office policies, requirements, and compliance needs where appropriate

Benefits

• Health: Comprehensive medical coverage, including vision, dental, and FSA
• Parental Leave: Generous leave allowance for
  parents-to-be
• 401k: Pre‑tax savings for retirement
• Life Insurance: Protect your family in
  case of emergency
• PTO: Take as much time as you need,
  when you need it
• 100% Remote: Work from anywhere anytime, whatever suits your lifestyle
• WFH Allowance: Generous reimbursement program to maximize your WFH setup
• Deskpass: Work in an office environment whenever you feel the need
• Mental Health Provider: Connect with clinicians when you need it
• Learning & Development: Self‑education allowance & free career coaching
• Employee Assistance Program “EAP”: Lifestyle resources available as well as additional mental health resources
• Fertility Provider: Family planning solutions for those interested
• Personal Legal Support: Significant discounts with RocketLawyer

The ideal candidate is a builder and a doer — equally comfortable maintaining office trackers, coordinating logistics for offsites, and troubleshooting employee access issuesHigh attention to detail when maintaining trackers, records, POs, invoices, contracts, and documentationExperience supporting distributed teams, coworking spaces, or flexible office models preferredFamiliarity with automation and AI tools, such as Zapier, and an interest in process improvement is a plusProactive problem‑solver with a strong service mindset and ability to anticipate needsAbility to work independently while building strong relationships across teams and external partnersStrong organizational skills with the ability to manage multiple priorities, vendors, requests, and timelinesExperience in workplace operations, office management, facilities, procurement, vendor coordination, or a similar roleAbility to appropriately handle confidential employee, vendor, access, and contract informationClear and effective communication across employees, vendors, and cross‑functional teamsDemonstrates ownership, accountability, collaboration, continuous improvement, and trust in line with Socure’s operating principlesStrong follow‑through when managing access, employee requests, vendors, and operational tasksComfortable coordinating logistics for meetings, offsites, events, and office collaborationFamiliarity with Slack, Google Workspace, spreadsheets, procurement systems such as Zip, and vendor management processes