Procurement & Workplace Ops Lead

Socure; San Francisco (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

Socure seeks an organized Procurement and Workplace Operations Coordinator to own day-to-day coordination across its distributed office hubs. You will ensure remote office locations are accessible, well-supported, organized, and employee-ready, serving as primary liaison for access, mail, supplies, and vendor contacts.

The ideal candidate thrives in a fast-paced, service-oriented role, coordinating with People, Finance, Legal, Procurement, IT, and other stakeholders to create a consistent,

Qualifications

• Experience in workplace operations, office management, facilities, procurement, vendor coordination, or a similar role.
• Experience supporting distributed teams, coworking spaces, or flexible office models preferred.
• Strong organizational skills with the ability to manage multiple priorities, vendors, requests, and timelines.
• Clear and effective communication across employees, vendors, and cross-functional teams.
• Strong follow-through when managing access, employee requests, vendors, and operational tasks.
• High attention to detail when maintaining trackers, records, POs, invoices, contracts, and documentation.
• Proactive problem-solver with a strong service mindset and ability to anticipate needs.
• Ability to work independently while building strong relationships across teams and external partners.
• Comfortable coordinating logistics for meetings, offsites, events, and office collaboration.
• Familiarity with Slack, Google Workspace, spreadsheets, Zip, and vendor management processes.
• Familiarity with automation and AI tools, such as Zapier, and an interest in process improvement is a plus.
• Ability to appropriately handle confidential employee, vendor, access, and contract information.
• Demonstrates ownership, accountability, collaboration, continuous improvement, and trust in line with Socure’s operating principles.

Responsibilities

• Be the day-to-day contact for Socure’s office hubs, keeping locations organized and employee-ready.
• Manage office communications and documentation, including access, closures, logistics, events, equipment, and questions.
• Coordinate employee office access, onboarding, access lists, troubleshooting, and location requirements.
• Manage corporate mail intake, review, and distribution.
• Coordinate office space for offsites, team meetings, executive visits, collaboration days, and events.
• Track office supplies, furniture, snacks, and equipment; submit purchase requests and monitor orders.
• Maintain office contracts, vendor contacts, renewal dates, key terms, and spend visibility.
• Serve as the primary contact for workplace vendors and building management.
• Identify opportunities to streamline workplace operations and improve office usage and employee experience.
• Monitor office needs, employee feedback, and vendor performance to proactively resolve issues.
• Support purchase requests, vendor onboarding, renewals, and procurement documentation.
• Track procurement requests and follow up with stakeholders to keep approvals and purchases moving.
• Partner with Finance, Legal, and business teams to support purchasing and vendor management processes.
• Support Legal, Tax, Accounting, and other teams on office policies, requirements, and compliance needs where appropriate.

Skills

Office operations

Facilities management

Procurement

Vendor coordination

Vendor management

Communication

Project management

Slack

Google Workspace

Spreadsheets

Zip procurement system

Zapier (assisted automation)

Tools

Slack

Google Workspace

Spreadsheets

Zip

Zapier

Job description

Socure seeks an organized Procurement and Workplace Operations Coordinator to own day-to-day coordination across its distributed office hubs. You will ensure remote office locations are accessible, well-supported, organized, and employee-ready, serving as primary liaison for access, mail, supplies, and vendor contacts.

The ideal candidate thrives in a fast-paced, service-oriented role, coordinating with People, Finance, Legal, Procurement, IT, and other stakeholders to create a consistent,