Associate Procurement Analyst

United States Digital Space LLC; United States; Hybrid; USD 65,000 - 90,000; Full time

Job summary

United States Digital Space LLC is seeking a Procurement and Workplace Operations Coordinator to manage day-to-day operations across our distributed office hubs. You will ensure locations are accessible, well-supported, organized, and ready for employees to use.

The role requires strong organization, proactive service, and the ability to coordinate with People, Finance, Legal, IT, and vendors. You will maintain trackers, handle access, procurement, and vendor relations while improving office

Qualifications

• Experience in workplace operations, office management, facilities, procurement, vendor coordination, or a similar role.
• Experience supporting distributed teams, coworking spaces, or flexible office models is preferred.
• Strong organizational skills with the ability to manage multiple priorities, vendors, requests, and timelines.
• Clear and effective communication across employees, vendors, and cross-functional teams.
• Strong follow-through in access control, requests, and vendor management.

Responsibilities

• Serve as the day-to-day point of contact for the company’s office hubs, ensuring locations are organized, functional, and employee-ready.
• Manage office communications and documentation, including access, closures, logistics, events, equipment, and employee questions.
• Coordinate employee office access, onboarding, access lists, troubleshooting, and location-specific requirements.
• Manage corporate mail intake, review, and distribution.
• Coordinate office space for offsites, team meetings, executive visits, collaboration days, and employee events.
• Track office supplies, furniture, snacks, and equipment; submit purchase requests and monitor orders.
• Maintain office contracts, vendor contacts, renewal dates, key terms, and spend visibility.
• Serve as the primary contact for workplace vendors and building management.
• Identify opportunities to streamline workplace operations and improve office usage and employee experience.
• Monitor office needs, employee feedback, and vendor performance to proactively resolve issues.
• Support purchase requests, vendor onboarding, renewals, and procurement documentation.
• Track procurement requests and follow up with stakeholders to keep approvals and purchases moving.
• Partner with Finance, Legal, and business teams to support purchasing and vendor management processes.
• Support Legal, Tax, Accounting, and other teams on office policies, requirements, and compliance needs where appropriate.

Skills

Organizational skills

Communication

Vendor coordination

Procurement knowledge

Problem-solving

Independent work

Tools

Slack

Google Workspace

Spreadsheets

Zip procurement system

Vendor management processes

Automation/AI tools (Zapier)

Job description

Why the company?

the company is building the identity trust infrastructure for the digital economy — verifying 100% of good identities in real time and stopping fraud before it starts. The mission is big, the problems are complex, and the impact is felt by businesses, governments, and millions of people every day.

We hire people who want that level of responsibility. People who move fast, think critically, act like owners, and care deeply about solving customer problems with precision. If you want predictability or narrow scope, this won’t be your place. If you want to help build the future of identity with a team that holds a high bar for itself — keep reading.

About the role

The Procurement and Workplace Operations Coordinator is a hands-on workplace operations partner who owns the day-to-day coordination across the company’s distributed office hubs. This role ensures our remote office locations are accessible, well-supported, organized, and ready for employees, teams, and leaders to use effectively.

This is a role for someone who is highly organized, proactive, and service-oriented — someone who can manage details across multiple office hubs, vendors, stakeholders, and internal communication channels. They will serve as the primary point of coordination for WeWork access, office availability, supplies, furniture, vendor points of contact, and hub-related communications.

The ideal candidate is a builder and a doer — equally comfortable maintaining office trackers, coordinating logistics for offsites, and troubleshooting employee access issues. This is also a unique opportunity for an operationally minded coordinator to gain exposure to procurement and vendor operations, including purchase order tracking, vendor coordination, and contract administration, while partnering with vendors more broadly to resolve operational needs. They will work closely with People, Finance, Legal, Procurement, IT, and business stakeholders to create a consistent, reliable, and welcoming office experience across the company’s workplace hubs.

What you'll do

Serve as the day-to-day point of contact for the company’s office hubs, ensuring locations are organized, functional, and employee-ready.

• Manage office communications and documentation, including access, closures, logistics, events, equipment, and employee questions.

• Coordinate employee office access, onboarding, access lists, troubleshooting, and location-specific requirements.

• Manage corporate mail intake, review, and distribution.

• Coordinate office space for offsites, team meetings, executive visits, collaboration days, and employee events.

• Track office supplies, furniture, snacks, and equipment; submit purchase requests and monitor orders.

• Maintain office contracts, vendor contacts, renewal dates, key terms, and spend visibility.

• Serve as the primary contact for workplace vendors and building management.

• Identify opportunities to streamline workplace operations and improve office usage and employee experience.

• Monitor office needs, employee feedback, and vendor performance to proactively resolve issues.

• Support purchase requests, vendor onboarding, renewals, and procurement documentation.

• Track procurement requests and follow up with stakeholders to keep approvals and purchases moving.

• Partner with Finance, Legal, and business teams to support purchasing and vendor management processes.

• Support Legal, Tax, Accounting, and other teams on office policies, requirements, and compliance needs where appropriate.

What you bring

Experience in workplace operations, office management, facilities, procurement, vendor coordination, or a similar role.

• Experience supporting distributed teams, coworking spaces, or flexible office models preferred.

• Strong organizational skills with the ability to manage multiple priorities, vendors, requests, and timelines.

• Clear and effective communication across employees, vendors, and cross-functional teams.

• Strong follow-through when managing access, employee requests, vendors, and operational tasks.

• High attention to detail when maintaining trackers, records, POs, invoices, contracts, and documentation.

• Proactive problem-solver with a strong service mindset and ability to anticipate needs.

• Ability to work independently while building strong relationships across teams and external partners.

• Comfortable coordinating logistics for meetings, offsites, events, and office collaboration.

• Familiarity with Slack, Google Workspace, spreadsheets, procurement systems such as Zip, and vendor management processes.

• Familiarity with automation and AI tools, such as Zapier, and an interest in process improvement is a plus.

• Ability to appropriately handle confidential employee, vendor, access, and contract information.

• Demonstrates ownership, accountability, collaboration, continuous improvement, and trust in line with the company’s operating principles.

the company is an equal opportunity employer that values diversity in all its forms within our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.If you need an accommodation during any stage of the application or hiring process—including interview or onboarding support—please reach out to your the company recruiting partner directly.