Workplace Experience Coordinator Level 1

HireTalent; San Jose (CA); On-site; USD 28,000 - 41,000; Full time

Job summary

HireTalent is seeking a Workplace Experience Coordinator in San Jose, CA for a 6-week assignment. You will greet visitors, handle calls, coordinate events, arrange office services, and manage on-site logistics with a customer-service focus.

Ideal candidates have strong communication, client-facing skills, and familiarity with Microsoft Office. This role is on-site and requires professional, proactive service.

Qualifications

• Must have client-facing skills and a professional demeanor.
• Excellent communication and customer service abilities.
• Comfort with greeting visitors and handling inquiries.

Responsibilities

• Greet visitors and issue passes following security protocols.
• Answer calls professionally and assist with inquiries.
• Coordinate events, meals, and activities for stakeholders.
• Arrange office services including mail, supplies and onboarding.
• Maintain calendar reservations and coordinate with vendors.
• Ensure safety by following emergency procedures.
• Support general workplace experiences tasks as directed by management.

Skills

Client facing skills

Communication skills

Customer service

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Title: Workplace Experience Coordinator

Hours and days : 8 am – 5pm M - F

Location: San Jose, CA 95110

Duration: 6 weeks

Day-to-Day tasks | What You’ll Do:

• First point of contact for all those entering the facility. Greet them with a friendly and wOur Companyoming demeanor. Issue visitor and parking passes and follow security protocols.
• Make a memorable first impression by answering the telephone in a professional manner. Create presentations and speak to various-sized groups.
• Arrange and confirm recreational, dining, and business activities on behalf of the requestor.
• Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace services including mail, office supply services, and onboarding.
• Acknowledge inquiries or complaints from employees, guests, and co-workers. Provide solutions in a professional customer service-driven manner.
• Organize and manage on-site events. This includes securing event space, set up and tear down of the room, and delivery of supplies.
• Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building.
• Coordinate with vendors who supply services or goods to the workplace.
• Explain detailed and/or complicated information within the team. Follow specific directions as given by the manager.
• Impact through clearly defined duties, and methods and tasks are described in detail. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Calendar and reservation management

Must Have Skills:

• Client facing skills
• Communication skills
• Customer service

What You’ll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Basic computer functions
• Strong organizational skills with an inquisitive mindset.