Workplace Experience Coordinator : 26-01750

Akraya, Inc.; Portland (ME); On-site; USD 31,684 - 38,572; Full time

Job summary

Akraya, Inc. is seeking a Visitor Management professional in Portland, ME, to ensure positive experiences for all facility users. You will manage building access, coordinate services, and act as a liaison to external suppliers.

The ideal candidate has exceptional communication skills, strong organizational abilities, and familiarity with office software. Experience in multi-tenant office services is highly desirable, with responsibilities that directly contribute to a welcoming atmosphere.

Qualifications

• Exceptional interpersonal and communication abilities.
• Strong organizational and problem-solving skills.
• Proficiency in core office software and systems.

Responsibilities

• Greet and assist all staff, visitors, and vendors.
• Manage building access, mail, and deliveries efficiently.
• Coordinate and prepare meeting and common spaces.
• Liaise with external suppliers to maintain building operations.
• Proactively identify and resolve workplace experience issues.

Skills

Visitor Management Systems

Microsoft 365

Customer Service

Facilities Management Software

Vendor Coordination

Job description

Primary Skills

Visitor Management Systems (advanced), Microsoft 365 (advanced), Facilities Management Software (intermediate), Vendor Coordination (intermediate), Customer Service (advanced)

Contract Details

• Contract Type: W2
• Duration: 6 Months
• Location: Portland, ME - 04101
• Pay Range: $23 - $28 per hour on W2

Job Summary

This role is central to ensuring a seamless and positive experience for all individuals within the facility. You will act as a key point of contact, addressing needs and managing essential building services. Your efforts will contribute directly to the smooth operation and welcoming atmosphere of the workplace.

Key Responsibilities

• Greet and assist all staff, visitors, and vendors.
• Manage building access, mail, and deliveries efficiently.
• Coordinate and prepare meeting and common spaces.
• Liaise with external suppliers to maintain building operations.
• Proactively identify and resolve workplace experience issues.

Must-Have Skills

• Exceptional interpersonal and communication abilities.
• Strong organizational and problem-solving skills.
• Proficiency in core office software and systems.

Experience providing services within a multi-tenant commercial office building is highly desirable.